What is staff mobility ?

The University of Ottawa recognizes that administrative staff and professors play an important role in executing its Strategic Plan, and more specifically international initiatives concerning students. This is why we have launched the International Staff Mobility program, which will allow support staff and professors to benefit from professional development in an international environment.

Through these mobility opportunities, administrative staff and professors will be able to exchange best practices with our partners, as well as be completely immersed in a new culture. This will allow them to develop international competencies, and in particular:

  • understanding cultural nuances;
  • acquiring intercultural communication skills;
  • participate in international research and teaching activities (professors);
  • appreciating the value of a mobility exchange for uOttawa students;
  • bring back innovative ideas.

These newfound skills and knowledge will help these employees better serve an increasingly international campus community, promote mobility among our student body, and support us in strengthening our relationships with our international partners. This will contribute to the University reaching its internationalization objectives.

Responsibilities of selected participants

If you are selected to participate in a uOttawa staff mobility stay, you must follow the following steps:

Before departure:

  • Sign the uOttawa Staff Mobility Agreement
  • Ensure that you have adequate insurance coverage for the duration of your stay.
  • Communicate with your supervisor to ensure that your work will be covered during your absence.
  • Complete the required pre-departure training (s) by the deadline specified by the International Office
  • Complete the host institution’s Mobility Agreement and adhere to any rules stipulated therein.
  • Promptly respond to the host institution and complete any other paperwork or steps requested by the partner
  • Respond promptly to the uOttawa International Office and complete any other pre-departure steps communicated to you by the Office.

 

During the mobility stay

  • Be on time and present for the activities outlined in the Mobility Agreement with the host institution
  • Check in with the International Office (uointl@uOttawa.ca) towards the beginning of your stay to let us know you've arrived well
  • Abide by the behaviour, rules and regulations outlined by the host university and the uOttawa International Office - such as acting in a professional manner, showing respect and courtesy to your hosts, etc.

 

After the mobility stay

  • Complete the evaluation requested by the host institution within the required timeframe and send a copy to the International Office
  • Provide the International Office with a testimonial for promotional purposes:
    • Complete the Staff Mobility Testimonial Form
    • Provide 2 - 3 photos of yourself (ideally that show your destination) that can be published on the International Office’s website 
  • Meet with your supervisor to discuss and have them sign your Staff Mobility Report, noting how you can incorporate any actions from your mobility stay into your professional development plan.
  • Cooperate with the International Office on future mobility stays of incoming staff (i.e. hosting in your department, meeting the individual, etc.) as requested by the International Office.

 

If you have any questions, please contact us at uointl@uOttawa.ca.

International Office Scholarship for the Internationalization of Administrative Staff

The International Office will give a Scholarship of 3500$ to a member of the uOttawa Administrative Staff that wishes to complete training as part of a mobility stay abroad in an institution of their choice.

  • the Scholarship funding comes from the International Office Fund for the Internationalization of the University of Ottawa Administrative Staff members and from the money raised at the Founder's Breakfast last May;
  • the training opportunities consist of job shadowing, observation periods, exchange of best practices, or specific training courses abroad at a coveted institution;
  • the duration of the mobility stay must be approved by your supervisor, the host institution and in consideration of the granted funds.  We recommend a maximum of 14 days;
  • the funds should cover the expenses related to your stay, plane ticket and other living expenses.
  • CHANGE: this call is to grant 1 Administrative Staff mobility opportunity for training to be completed before April 1st, 2022

Help us give motivated administrative staff members the chance to complete an enriching international staff mobility exchange. Make a donation through VirtuO to the International Office Fund for the Internationalization of the University of Ottawa through the Employee Giving Program

If you have any questions about the Fund, please contact us at uointl@uOttawa.ca

Open call

Funding type: International Office Scholarship of 3500$

Mobility available: 1 Administrative Staff mobility

Timeframe for mobility: Before April 1st, 2022

Deadline: April 1st,2020

Description and how to applyView the call

Selected participant: Sylvie Desrochers, Human Resources Manager at the Faculty of Social Science

The purpose of this call is to grant 1 Administrative Staff mobility opportunity for training to be completed before April 1st, 2022

 

Erasmus+

What is Erasmus+?

Erasmus+ is a program created by the European Union (EU) to promote education, training, youth and sport in Europe. In addition to other objectives, the program aims to promote cooperation with partner countries, such as Canada.

The University of Ottawa has been selected by a number of our European partners to participate in Erasmus+ (through Key Action 1: Mobility of Individuals for Higher Education and Training), giving uOttawa students, staff and professors the possibility to receive funding for mobility stays at these select partners.

The EU funding is aimed at covering travel costs as well as costs incurred during the stay, and it varies in relation to the length of the stay, the host country, and the distance between Canada and the host country, among other factors.

To learn more about Erasmus+ funding for the mobility of individuals, visit the EU’s website here.

Please note: Eligibility criteria vary according to the partner and agreement concerned; please consult the list of open calls below to view whether you are eligible for any opportunities.

Support staff

Members of uOttawa support staff have the opportunity to complete staff mobility stays for training. These training opportunities are open to teaching or support staff members working in education,who hold administrative functions. This form of mobility can consist of job shadowing, observation periods, exchange of best practices, or specific training courses abroad at the specific partner institution

The duration of the mobility stay depends on the terms of the agreement signed between uOttawa and the partner institution, but it must be between a minimum of 5 days to a maximum of 2 months (not including travel time).

Erasmus+ funding covers the number of work days as well as 2 travel days, on top of which a lump sum going towards return travel costs is added.

For example, a support staff member who completes a mobility stay of 5 days (plus 2 travel days) in Norway could receive 140 euros x 7 days + 820 euros towards their flight, totalling 1,800 euros. Note that this is only an example; available funding varies.

Professors

uOttawa teaching staff have the opportunity to complete training as well as teaching mobility stays. Training opportunities are open to teaching or support staff members working in education, who hold administrative functions. This form of mobility stay can include job shadowing, observation periods, exchange of best practices, or specific training courses abroad. Meanwhile, teaching mobility stays are open to members of uOttawa's teaching staff and include teaching activities at a particular education institution abroad. Teaching mobility stays must include a minimum of 8 hours of teaching time per week for the duration of the stay.

The duration of the mobility stay depends on the terms of the agreement signed between uOttawa and the partner institution, but it must be between a minimum of 5 days to a maximum of 2 months (not including travel time).

Erasmus+ funding covers the number of work days as well as 2 travel days, on top of which a lump sum going towards return travel costs is added.

For example, a professor who completes a mobility stay of 5 days (plus 2 travel days) in Norway could receive 140 euros x 7 days + 820 euros towards their flight, totalling 1,800 euros. Note that this is only an example; available funding varies.

Students

uOttawa students have the opportunity to complete mobility stays for studying. In order to be considered for an Erasmus+ student mobility opportunity, uOttawa students must first apply through the regular uOttawa exchange program and be nominated to the particular Erasmus+ partner institution.

The duration of the mobility stay depends on the terms of the agreement signed between uOttawa and the partner institution, but it must be between a minimum of 3 months and a maximum of 12 months.

Erasmus+ funding covers the number of months of the stay, in addition to a lump sum going towards return travel costs.

For example, a student who completes a mobility stay of 5 months in Spain could receive 800 euros x 5 months + 820 euros towards their flight, totalling 4,800 euros. Note that this is only an example; available funding varies.

Open calls

There are no Erasmus+ calls available at the present time. If you have any questions about Erasmus+, please contact us at uointl@uOttawa.ca.

If you are a uOttawa staff member and you are interested in being on a reserve list to be contacted when new staff mobility opportunities arise, please fill out the Staff Mobility Interest Form

Past calls
Ca’ Foscari University of Venice – Italy – December 6, 2019

Mobilities available:  1 staff mobility for training and 1 staff mobility for teaching

Specific eligibility requirements: See the call below.

Timeframe for mobility: For training staff: Before July 31, 2020. For teaching staff: Before July 31, 2022

Deadline for applications : December 6, 2019

Description and how to apply: View the call 

Selected participants

Staff: Chantal Riendeau (Professional Development Counsellor at the Faculty of Law)

Teaching: John Serrati (Adjunct Professeur, Department of Classics and Religious Studies)

 

Middle East Technical University – Turkey – December 6, 2019

Mobilities available:2 staff mobilities for training

Specific eligibility requirements:As this mobility will take place during METU’s International Staff Week, candidates must work in the fields of international cooperation, student/staff mobility and/or international student support services in order to be eligible.

Timeframe for mobility: June 1-5, 2020

Deadline for applications :December 6, 2019

Description and how to apply:View the call

Selected participants

Kyle Jorgensen-Lane (Business and Partnership Development Manager, International Office)

Julie Chabot (Manager, Development, Partnerships and Operations, Faculty of Social Sciences)

 

Université de Liège – Belgium – December 6, 2019

Mobilities available:  1 staff mobility for training

Specific eligibility requirements: See the call below.

Timeframe for mobility: Before July 31, 2021.

Deadline for applications : December 6, 2019

Description and how to apply: View the call 

Selected participant: Marianne Dancause (Liaison Officer, Office of the Registrar)

 

University of Turku – Finland – December 6, 2019

Mobilities available:  1 staff mobility for training or teaching

Specific eligibility requirements: See the call below.

Timeframe for mobility: Before July 31, 2022.

Deadline for applications : December 6, 2019

Description and how to apply: View the call

Selected participant: Cheryl Webster (Full Professor, Department of Criminology - Faculty of Social Sciences)

Universidade do Porto – Portugal – November 23, 2019

Mobilities available: 1 staff mobility for teaching / 1 staff mobility for training (available to uPorto’s 5 Canadian partners, including uOttawa).

Specific eligibility requirements: See the uPorto website below.

Timeframe for mobility: Before April 30, 2021

Deadline for applications : November 23, 2019

Description and how to apply: View the call (uPorto website)

Selected Participants

Éliane Lafrenière (Marketing and Communications Officer, International Office)

Rémi Rousseau (Instructional Designer, Teaching and Learning Support Service, CITE)

Alexandru Ioan Cuza University of Iasi – Romania – November 10, 2019

Mobilities available:  1 staff mobility for training

Specific eligibility requirements: See the call below.

Timeframe for mobility: Before July 1, 2020

Deadline for applications : November 10, 2019

Description and how to apply: View the call 

Selected participant: Renata Uresti Gonzalez (Manager, Professional Development Centre, Faculty of Law)

 

Middle East Technical University – Turkey – Oct 11, 2019

Mobilities available: At least 1 teaching staff mobility opportunity

Specific eligibility requirements: Level of B2 in English

Timeframe for mobility: Before July 31, 2020

Deadline for applications : October 11, 2019

Description and how to applyView the call

Selected participant: Murat Saatcioglu (Distinguished University Professor, Department of Civil Engineering at the Faculty of Engineering)

 

University of Minho – Portugal – May 31, 2019

Mobilities available: At least 1 staff mobility

Specific eligibility requirements: Priority will be given to teaching staff; however, grants for training staff may be available as well.  

Timeframe for mobility: Between October 2019 – June 2020

Deadline for applications : May 31, 2019

Description and how to applyView the call

Selected participant: None

Middle East Technical University – Turkey – April 14, 2019

Mobilities available: 1 staff mobility for training

Specific eligibility requirements: As this mobility will take place during METU’s International Staff Week, candidates must work in the fields of international cooperation, student/staff mobility and/or international student support services in order to be eligible.

Timeframe for mobility: June 17-21, 2019

Deadline for applications : April 14, 2019

Description and how to applyView the call

Selected participant: Dalie Brisson (Coordinator, Visiting Student Researcher program, Office of the Vice-President, Research)

 

Sorbonne Université – France – January 4, 2019

Mobilities available: 1 staff mobility for training

Specific eligibility requirements: Must have at least B2 level in French.

Timeframe for mobility: Before June 30, 2019.

Deadline for applications : January 4, 2019

Description and how to applyView the call

Selected participant: Julie Vaillancourt (Liaison and Communications Officer, Centre for Research Opportunities)

Technical University of Iasi – Romania – January 4, 2019

Mobilities available: 1 staff mobility for teaching

Specific eligibility requirements: This mobility is reserved for full-time teaching staff in the Faculty of Engineering’s Department of Civil Engineering.

Timeframe for mobility: Before July 2020

Deadline for applications : January 4, 2019

Description and how to applyView the call

Selected participant: Ioan Nistor (Full Professor, Department of Civil Engineering)

 

Ca’ Foscari University of Venice – Italy – January 4, 2019

Mobilities available: 2 staff mobilities for teaching

Specific eligibility requirements: Mobilities are reserved for full-time teaching staff in the field of languages. Priority will be given to those specialized in Italian Language and Literature (for mobility 1) and Translation (for mobility 2).

Timeframe for mobility: Winter semester 2019 (1) or June 2019 (2)

Deadline for applications : January 4, 2019

Description and how to applyView the call

Selected participants: Cristina Perissinotto (Associate Professor, Department of Modern Languages and Literatures); Luise von Flotow (Full Professor, School of Translation and Interpretation).

Previous participants
Valentin Bachner - Portugal
Dalie Brisson - Turkey
Martine Dumont - Norway
Emilie Gruszecki - Germany
Melissa Hachey—Finland
Éliane Lafrenière – Portugal
Mélanie Langevin - France
Evan Lavoie – Turkey
Anna Lemieux - Slovakia
Michelle Nowlan - Turkey
Nathalie Parent - Spain
Gena Rodrigues – Portugal
Rémi Rousseau - Portugal
Julie Vaillancourt - France

Questions?

If you have any questions about staff mobility, email us.

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