What is staff mobility ?

The University of Ottawa recognizes that support staff play an important role in executing its Strategic Plan, and more specifically international initiatives concerning students. This is why we have launched the International Staff Mobility program, which will allow support staff to benefit from professional development in an international environment.

Through these mobility opportunities, support staff will be able to exchange best practices with our partners, as well as be completely immersed in a new culture. This will allow them to develop international competencies, and in particular:

  • understanding cultural nuances
  • acquiring intercultural communication skills
  • appreciating the value of a mobility exchange for uOttawa students
  • bring back innovative ideas.

These newfound skills and knowledge will help these employees better serve an increasingly international campus community, promote mobility among our student body, and support us in strengthening our relationships with our international partners. This will contribute to the University reaching its internationalization objectives.

Responsibilities of selected participants

If you are selected to participate in a uOttawa staff mobility stay, you must follow the following steps:

Before departure:

  • Sign the uOttawa Staff Mobility Agreement
  • Ensure that you have adequate insurance coverage for the duration of your stay.
  • Communicate with your supervisor to ensure that your work will be covered during your absence.
  • Complete the required pre-departure training (s) by the deadline specified by the International Office
  • Complete the host institution’s Mobility Agreement and adhere to any rules stipulated therein.
  • Promptly respond to the host institution and complete any other paperwork or steps requested by the partner
  • Respond promptly to the uOttawa International Office and complete any other pre-departure steps communicated to you by the Office.


During the mobility stay

  • Be on time and present for the activities outlined in the Mobility Agreement with the host institution
  • Check in with the International Office (uointl@uOttawa.ca) towards the beginning of your stay to let us know you've arrived well
  • Abide by the behaviour, rules and regulations outlined by the host university and the uOttawa International Office - such as acting in a professional manner, showing respect and courtesy to your hosts, etc.


After the mobility stay

  • Complete the evaluation requested by the host institution within the required timeframe and send a copy to the International Office
  • Provide the International Office with a testimonial for promotional purposes:
    • Complete the Staff Mobility Testimonial Form
    • Provide 2 - 3 photos of yourself (ideally that show your destination) that can be published on the International Office’s website 
  • Meet with your supervisor to discuss and have them sign your Staff Mobility Report, noting how you can incorporate any actions from your mobility stay into your professional development plan.
  • Cooperate with the International Office on future mobility stays of incoming staff (i.e. hosting in your department, meeting the individual, etc.) as requested by the International Office.


If you have any questions, please contact us at uointl@uOttawa.ca.

Staff Mobility Fund

The International Office has created the Staff Mobility Fund in order to offer outstanding uOttawa support staff funded opportunities for professional development abroad. These opportunities will not only have a positive impact on the participating staff members themselves, but also on their department, our international clientele, as well as the uOttawa community at large.

The aim of the Fund is to provide financial assistance to University of Ottawa support staff members:

  • whose work has a direct or indirect impact on the University community, or
  • who wish to participate in career development opportunities abroad in order to deepen their knowledge base and share best practices with partner institutions. 

Help us give motivated support staff members the chance to complete an enriching international staff mobility exchange. Make a donation through VirtuO to the International Office Fund for the Internationalization of the University of Ottawa through the Employee Giving Program

If you have any questions about the Fund, please contact us at uointl@uOttawa.ca

Eligibility criteria & how to apply

Eligibility criteria

The eligibility criteria for each available staff mobility opportunity varies depending on the opportunity, partner institution and funding available. However, below are general requirements that must be included in applications for any staff mobility opportunity in order to be considered:

  • Be a member of full-time support staff
  • Have completed your probationary period
  • Submit your CV
  • Provide a letter of authorization from your immediate supervisor
  • Submit a letter of motivation explaining how the mobility opportunity would benefit your current position at uOttawa ​​​​​
  • Include a draft mobility plan, identifying a potential host department at the partner university, as well as learning objectives and potential activities
  • Any other requirements related to the specific opportunity or funding

How to apply

Erasmus+: The majority of staff mobility opportunities offered at uOttawa are funded through Erasmus+. In order to apply for an Erasmus+ staff mobility stay, please view the Open Calls tab on the Erasmus+ page to see whether you are eligible for any available opportunities and then follow the application instructions outlined in the call.

Staff Mobility Fund:The Staff Mobility Fund was recently created and is still generating funds. The first call for applications will take place during the 2019-2020 academic year. In order to be notified once more information about how to apply for the Fund (as well as for other staff mobility opportunities) is available, please fill out the Staff Mobility Interest Form

Association of Commonwealth Universities: The Association of Commonwealth Universities (ACU) offers fellowships available to staff of ACU member universities. For more information about the Canada Fellowship for outgoing staff, please visit the ACU website.  

If you would like to discuss the possibility of creating a new staff mobility opportunity, please contact us at uointl@uOttawa.ca.

Opportunities for professors

The University of Ottawa offers its professors a number of opportunities to participate in international research or teaching activities. The majority of international opportunities available to professors arise through discussions with counterparts abroad, through partner institution requests, or from faculty initiatives. 

While this page is dedicated to Staff Mobility for administrative personnel, certain Erasmus+ opportunities are open to uOttawa professors. To view the list of opportunities currently available and to see whether you are eligible, view the list of open calls through Erasmus+.



Other opportunities

If you are a uOttawa support staff member and you are interested in being on a reserve list to be contacted when new staff mobility opportunities arise, please fill out the Staff Mobility Interest Form

If you have any questions, or would like to discuss establishing a new staff mobility opportunity please contact us at uointl@uOttawa.ca.

Previous participants
Valentin Bachner - Portugal
Dalie Brisson - Turkey
Martine Dumont - Norway
Emilie Gruszecki - Germany
Melissa Hachey—Finland
Éliane Lafrenière – Portugal
Mélanie Langevin - France
Evan Lavoie – Turkey
Anna Lemieux - Slovakia
Michelle Nowlan - Turkey
Nathalie Parent - Spain
Gena Rodrigues – Portugal
Rémi Rousseau - Portugal
Julie Vaillancourt - France


If you have any questions about staff mobility, email us.

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