To successfully complete the summer program application process, please follow step 1 through step 5.
The purpose of this program is to allow students to study part-time abroad during the summer without being required to pay international student fees. This is the ideal program to add a new dimension to your degree, add an international experience to your resume and to live a cultural immersion in another country.
In order to be eligible for the summer program, you must:
If you wish to study in English or French at your host institution and it is not your current language of instruction, you can prove your language proficiency with one of the following:
uOttawa Second Language Certificate;
transcript showing that you completed your last year of high school or CEGEP in the language you wish to study in;
uOttawa transcript including one of the following:
uOttawa transcript indicating you are in French immersion.
*If you do not have any of the above, you will need to complete a proficiency test through the Official Languages and Bilingualism Institute.
For courses taught in any other language: if the language of instruction of the host university is not English or French, you must have completed the intermediate II level of the appropriate language course (ex. ESP2992 (with a minimal grade of C+), ALG2902, ITA2912, etc.) before leaving for the exchange.
If you have not taken the required language courses at uOttawa, please contact the Department of Modern Languages and Literature. You will meet with a professor from the language in question and this person will assess your language proficiency.
Please note that when submitting your application to the host institution for which you will be selected, you may need to submit additional proof of language proficiency. It is your sole responsibility to obtain the necessary documents to fulfill their eligibility criteria.
Student wishing to participate in a Virtual Summer Program are required to watch the mandatory information session before applying to participate in a virtual summer program.
Find a destination
The deadlines vary depending on the program. Please consult the deadlines for the various programs by expanding the Regular Exchange Programs and Programs offered by consortiums tabs below.
Completed applications for Summer exchange programs and Summer programs offered by consortiums must be submitted using the online form found on uoZone (see details below).
Students applying for other summer programs that are not listed below must submit their application directly to the host university. No documents need to be submitted to the International Office. A letter of permission needs to be obtained from your faculty (undergraduate students) or department (graduate students).
The online application form is available via uoZone under the application National and International Exchange Program.
Select the form Application for outgoing students - Summer Program.
Please note: If you wish to apply for more than one Summer Program, you are required to submit separate applications for each program.
The Confirmation of Eligibility and Preliminary Course Selection form is now available via the National and International Exchange Program portal in uoZone.
Download example of letter of motivation (PDF)
If you are part of the CO-OP program, you need the approval of your CO-OP advisor to be able to participate in the exchange program. To do so, fill out the Mobility application in your Co-op Navigator in uoZone. You will need to upload the e-mail (in PDF format) response from your advisor into your online application form.
Your photos should be a standard, portrait-style photograph in portrait orientation.
Legible photocopy of pages of your passport bearing personal information and the photo (well defined). Your passport must be valid.
To be filled out directly on the online application form in uOzone.
Available via uoZone, under applications and unofficial transcript.
An administrative fee of $100 is required with the application for a Summer Program. It is a one-time fee whether you are applying to one or more programs. You must pay the fee before the application deadline. The fee must be paid on the University of Ottawa website. You will receive an email confirmation once the payment is accepted. Please note that the fee is non-refundable. Payment of the administrative fee is mandatory. A verification will be done by the administrative staff at the International Office.
Please either write the confirmation number on your application (if submitting in person) or in the body of the email (if submitting via email) when you submit your application.
Before leaving for the host institution, students must purchase comprehensive health and travel insurance (including evacuation and repatriation) to cover the entire duration of the stay abroad. It must meet the requirements of the host institution and the University of Ottawa.
Medical insurance policies vary from one country to another. It is suggested to subscribe to supplementary insurance since some medical treatments abroad are not fully covered and the costs incurred must be borne directly by the student. If you already have a medical insurance policy which includes supplementary health insurance, it is useful to confirm the kind of coverage you have with your insurance company.
If you do not already have one, apply for your passport. Please allow enough time for processing.
Some countries will require a study visa for the time spent abroad. It is each student’s responsibility to verify the entry requirement of the country they are entering. If you need a visa, start your visa process as soon as you receive your letter of acceptance from the host institution.
Find the closest diplomatic mission for more information about visas.
It is mandatory for all students participating in a summer exchange program to complete the online pre-departure workshop. Once you are nominated to your destination, you will receive more details regarding the workshop.
There will not be any exceptions. If you do not complete the online pre-departure workshop, your application to take part in an exchange will be automatically cancelled.
Completed forms may be sent by fax or scanned and emailed to the faculty/academic unit.
Participants are registered at the University of Ottawa; they maintain their full-time status and continue topay fees to the University of Ottawa, not the host institution.
Participants mustbudgetfor a number of expenses including the following:
Students are responsible forall living expensesduring the exchange.
Download example of a budget for one and two terms(PDF)
SCHOLARSHIPS, FINANCIAL AID & BURSARIES
STUDENT MOBILITY SCHOLARSHIP
The University of Ottawa, namely the Student Mobility Fund and the faculties, offer mobility scholarships to all students selected to take part in an exchange program through the International Office.
Students who take part in an international exchange receive a scholarship of $500 for a summer program*, $1,000 for one term (Fall or Winter)or $2,000 for two terms (Fall and Winter) abroad. Students who take part in an exchange within Canada receive a scholarship of $500 for one term (Fall or Winter) or $1,000 for two terms (Fall and Winter).
For students in the Faculty of Law (Common Law), the amounts are as follows:
The mobility scholarship will be deposited in the students’ uOttawa account at the beginning of August (for students leaving for a full academic year or for the Fall term only) or at the beginning of December (for students leaving for the Winter term ).N.B.If you cancel your participation in the exchange, you must reimburse the scholarship either entirely or partially within 30 days.
*Some exclusions apply
The International Office’s personnel holds student mobility to heart and want to reward student ambassadors from the University of Ottawa. The International Office’s staff members therefore offer a number of scholarships worth $ 500 each to the winners of the Video Challenge for international exchange students. The deadline to submit a video in person to the International Office is February 26th, 2018. Recipients of these awards will be announced at the end of March/beginning of April.
To be considered for the award, a student must:
Candidates will be evaluated and selected based on the following three criteria:
You may submit your video entry by sending the link to a shared document (ex. Google drive) or a video sharing platform (ex. YouTube, Vimeo) to outgoing@uOttawa.ca. Please be sure to include your full name and student number in the email, and use the subject Staff Scholarship Application.
Students eligible for financial aid continue to receive it during the exchange period.Please clearly indicate your intention of taking part in an exchange program on the financial aid form
The amount of financial aid is calculated according to the Canadian cost of living rather than that of the host country. The number of weeks however is adjusted according to the host institution’s university calendar. To find out more about financial aid, please contact theFinancial Aid and Awards OfficeIt is your responsibility to ensure that all financial aid matters are resolved prior to your departure.
Financial Aid and Awards Service
55 Laurier Avenue East, Room 3156
Telephone: 613-562-5800 ext. 4396
Fax: 613-562-5155Contact the Financial Aid and Awards Service by email
UNIVERSITY OF OTTAWA SCHOLARSHIP PROGRAM
In general, if you are eligible for a renewable scholarship offered through the University of Ottawa Scholarship Program before going on an exchange, you will be eligible to receive it during your exchange. Since the cumulative grade point average remains the same during the exchange, you should be able to maintain the scholarship upon returning to the University of Ottawa. To ensure your eligibility, contact the Financial Aid and Awards Office.
FINANCIAL AID AND AWARDS OFFICE - INTERNATIONAL SCHOLARSHIPS
Visit the Financial Aid and Awards Office websiteto search the database of scholarships available to students travelling abroad.
We strongly suggest that you visit diplomatic missions located in Ottawa early in the fall. In addition to providing useful information, diplomatic missions also have valuable information on severalscholarships offered to Canadianswishing to study in their country. Deadlines for submitting an application are often in early January and February. Therefore, it is important to visit the missions during the fall term.
Other scholarship opportunities
Finalize your course registration at the host institution:
Once you have arrived, you must also send your complete address in the host country to the International Office at the University of Ottawa.
The International Office aims to ensure you have a quality academic experience in a secure environment. The pre-departure workshop will provide you important information to help you have a healthy and safe experience at your host institution. The workshop will also provide information on what to do in the event of an emergency. Make sure that you are aware of the resources available through the International Relations Office of the host institution to help you in the event of any difficulties.
After you have contacted the proper local authorities, should an emergency arise while you are abroad, you should:
“I hate this place. When is the next flight to Ottawa?”
The tourist’s glamour may not be the resident’s reality. It is common for people to suffer from some form of culture shock after arriving in a foreign setting. This normal reaction to a new environment occurs while you are outside of your comfort zone. When adapting to a foreign culture, you could experience a range of emotions from euphoria and yearning for home. Culture shock is a term used to describe what people experience when they are overwhelmed by unfamiliar surroundings and conditions, resulting in a sense of isolation.
Download our helpful brochure on culture shock for more information
Upon your return from the exchange, you must submit to the International Office (IO) the returning students' questionnaire (PDF) based on your experience abroad. These questionnaires will be made available for promotional use to students interested in going on exchange. Feedback is very important to ensure the continued success of our exchange program.
The staff of the International Office may contact you to request your participation in the information sessions or the pre-departure workshop the year following your exchange to speak to students about your exchange experience.
Some positions as Information Officers are available at the IO for returning students (ask about details in July-August). You must qualify under the Work-Study Program.
Upon your return to Canada, an official transcript from your host institution will either be sent to you or to the International Office. If you receive the documents, you must submit one copy to the International Office for administrative purposes (you will keep all original copies). If the IO receives your transcript, we will contact you to come retrieve the original copy at our office. In either case, the IO will send a copy to your faculty.
The International Office has the pleasure of organizing a Returning Student’s evening in the month of September. You will be informed by e-mail of the date and time of the evening.
Some students returning from exchange programs have experienced worse culture shock on their return to Canada than on their arrival abroad. Why? The experience of living abroad will change you – although you may not even notice the changes. Part of the pre-departure session will include how to prepare for your return to Canada and strategies to adopt while abroad and back home to ensure a successful reintegration into your life in Canada.
As a participant in uOConnexion , you will be paired with an exchange student who will study at the University of Ottawa for either one term or for a full academic year. Becoming a buddy is an excellent opportunity to meet people from other cultures and to improve linguistic capabilities. uOConnexion can also be a good way of helping with reverse culture shock as it allows you to share your experience with other students who are facing the challenges and joys of a new environment.
With your help, the exchange student will adapt more easily to new cultural surroundings. On a voluntary basis, you could meet the exchange student upon his or her arrival at the Ottawa airport, train or bus station and accompany him or her to his or her place of residence. You could also help the exchange student with the necessary administrative steps and introduce him or her to other Canadians. It is entirely up to you to determine the extent of your involvement with the exchange student.
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