Summer programs

How to apply

To successfully complete the summer program application process, please follow step 1 through step 5.

STEP 1

Discover our summer exchange program

About the summer exchange program

The purpose of this program is to allow students to study part-time abroad during the summer without being required to pay international student fees. This is the ideal program to add a new dimension to your degree, add an international experience to your resume and to live a cultural immersion in another country.

What do students gain by participating in the summer program?

  • Access to first class partner institutions
  • Units that count towards your uOttawa degree
  • Regular tuition fees paid to the University of Ottawa
  • Automatic Mobility Scholarship of at least 500$
  • Support services to ensure a quality academic experience in a secure setting
Determine your eligibility

In order to be eligible for the summer program, you must:

  • Be a full-time uOttawa student registered in a regular program at the time of application in one of the following faculties:
    • Arts
    • Engineering
    • Law (Common Law and Droit civil)
    • Sciences
    • Social Sciences
    • Health Sciences
    • Graduate and Postdoctoral Studies
  • Be a Canadian citizen, a permanent resident or an international student with valid immigration documents
  • Have a minimum cumulative grade point average (CGPA) of:
    • C+ (5);
    • All students must maintain this minimum average until their departure; otherwise their summer program abroad will be cancelled.
  • Have command of the official language of the host institution (proof of language proficiency required, see below).
  • Pay tuition and general fees for the entire mobility program period to the University of Ottawa before leaving for the host institution
  • NOTE: there are certain summer programs where you will pay the tuition fees at the host university. 
Language requirements

If your first language or your language of instruction at uOttawa is different from the language of study at the host institution, a proof of language proficiency will be required. You must have completed one course (minimum grade B) in the language of instruction of the university. The unofficial uOttawa transcript you will include in your application is sufficient proof. Please note that the host institution may require additional proof.

The Telfer School of Management coordinates its own mobility programs. Students of this School interested in participating should call 613-562-5821 or visit the School, as deadlines for applications differ from those of the International Office.

Attend an information session

If you are a full-time University of Ottawa student and would like to do part of your studies at another university, consider the University of Ottawa’s exchange program. To learn more about the exchange programs please attend one of the mandatory information sessions being offered over the coming months.

Important
Information
  • The information sessions are open to students from all faculties and schools with the exception of Telfer School of Management. Please inquire about exchanges at the Telfer School’s Student Services Center (DMS 1100).
  • Students from the Faculty of Law, Civil Law section must attend one of the information sessions specifically organized to their attention. If it is not possible for a student to attend one of the specific information session, students must come to a general information session and email a representative from Civil Law.
  • Students from the Faculty of Law, Common Law section must attend an information session (preferably one of the information sessions specifically organized to their attention) and should also refer to the  Exchange Program Guidelines for Common Law Students (PDF) for additional information regarding their program of study. Please contact the Academic Affairs Office by email for more information.

STEP 2

The deadlines vary depending on the program. Please consult the individual program descriptions under the Research Where to Study tab for more information.

Completed applications must be submitted at the International Office at Tabaret, M386.

 

1. Application form

Please complete the application form (PDF).

2. Approved preliminary course selection form for your 1st choice institution

Preliminary course selection form (PDF)

  • You must attach detailed course descriptions for all desired course, without which they will not be considered.
  • Submit to your academic advisor for approval and signature.
  • Once approved please include a copy of this form in your application package.
3. Preliminary course selection form for your 2nd choice institution

Preliminary course selection form (PDF)

  • The preliminary course selection for your 2nd choice institution must be submitted directly to the International Office.
  • You must attach detailed course descriptions for all desired course, without which they will not be considered.
5. Letter of motivation

Download example of letter of motivation (PDF)

  • The letter (maximum one page) must clearly explain your academic training objectives while at the host institution. How does the host institution meet your expectations?
  • Elaborate on the program and the course offered, the host institution and the host country, the improvement of a language as well as the personal, academic and, eventually, professional experiences you will gain from the exchange.
  • The letter may be submitted either in French or English, and additionally in the language of the host institution, if applicable. 
  • It must be addressed to the "Members of the Selection Committee" and it must be signed by you.
6. Curriculum Vitae
  • The curriculum vitae must be written in French or in English as well as the language of instruction of the host institution, if applicable.
  • Please note that we do not accept CO-OP or work-study resumes.
7. Authorization from the CO-OP office (if required)

If you are part of the COOP program, you need the approval of your COOP advisor to be able to participate in the exchange program. Send an e-mail to the COOP office to request one. The e-mail in which your advisor will be responding will need to be uploaded to your online application form.

  • Chantal Clément

     CO-OP Advisor

     Faculty of Arts, Science and Social Science

     Tel.: 613-562-5800 Extension 3541

     E-mail: Chantal.Clement@uOttawa.ca

 

  • Josée Williams

     CO-OP Advisor

     Faculty of Engineering and Law

     Tel.: 613-562-5800 Extension 3843

     E-mail: Josee.Williams@uOttawa.ca

 

8. Two (2) photos (non-official passport photos)

Your photos should be a standard, portrait-style photograph in portrait orientation. 

  • Your face must be clearly visible and facing forward. No profile shots, sunglasses or hats.
  • Your photo must be in colour and in focus; passport photos are best.
  • Your photo must be centered horizontally and vertically.
  • You must be the only person in the photo; no family members, pets, objects,etc.
  • You must not be wearing a graduation cap,  gown or costume.
  • The photo background must be uniform, white or light coloured.
  • The photo should capture your head and shoulders.
  • Nothing should be touching your face, including your hands.
  • The maximum image size is 2 MB.
  • Your photo must be in .jpg or .png format.
  • You may wear tinted prescription glasses as long as your eyes are clearly visible.
9. Photocopy of the photo page of your passport

Legible photocopy of pages of your passport bearing personal information and the photo (well defined). Your passport must be valid. 

11. Non-official uOttawa transcript

Available via uoZone, under applications and unofficial transcript.

Important
InformationPlease note that some Summer programs require additional documents. For more information, please consult the individual program page.

STEP 3

Planning for departure

IMPORTANT: Travel/Medical insurance

Before leaving for the host institution, students must purchase comprehensive health and travel insurance (including evacuation and repatriation) to cover the entire duration of the stay abroad. It must meet the requirements of the host institution and the University of Ottawa.

Medical insurance policies vary from one country to another. It is suggested to subscribe to supplementary insurance since some medical treatments abroad are not fully covered and the costs incurred must be borne directly by the student. If you already have a medical insurance policy which includes supplementary health insurance, it is useful to confirm the kind of coverage you have with your insurance company.

Obtain travel documents

Passport

If you do not already have one, apply for your passport. Please allow enough time for processing.

 

Letter of acceptance

  • Your Letter of Acceptance from your host university must be submitted to the International Office (IO):
    • If sent directly to you make photocopies and keep the original safe; losing your letter of acceptance can cause significant delays
    • Please submit it to the IO immediately after you have applied for your Visa/Residence Permit (if necessary)
    • If your host university sends it directly to the IO we will inform you and send a memo along with a photocopy of your letter of acceptance to your Department, School, Section or Faculty for their files
  • An information kit from the host institution may arrive with your letter of acceptance:
    • Read all the information it contains carefully
    • Respect deadlines (housing deposit, course selection, etc...)

 

Visa/Residence permit

Some countries will require a study visa for the time spent abroad. It is each student’s responsibility to verify the entry requirement of the country they are entering. If you need a visa, start your visa process as soon as you receive your letter of acceptance from the host institution.

  • Contact your host country’s diplomatic mission (consulate, high commission or embassy)
  • Find out the entry requirements
  • Diplomatic missions will ask you to present the original copy of your letter of acceptance; faxed copies or photocopies are not usually accepted
  • You may also be asked to provide an Official Confirmation of Acceptance in an exchange program from uOttawa; if that is the case, contact the International Office and we will prepare you one

Find the closest diplomatic mission for more information about visas.

  • The visa process can take up to a month. Keep in mind that diplomatic missions’ staff take holidays during the summer
  • Be prepared to pay for your visa;
  • Don’t wait until the last minute - be proactive!
Attend pre-departure workshop

It is mandatory for all outgoing exchange students to attend one of the following pre-departure workshops:

April 10th 2016:

  • 10 a.m. to 12 p.m. in French in room TBT325
  • 1 p.m. to 3 p.m. in English in room TBT325

There will not be any exceptions. If you do not attend one of the pre-departure workshops, your application to take part in an exchange will be automatically cancelled.

Finalize registration
  • Student participating in a Summer Program are still required to register directly with their faculty, in order for their units to be transferred. Course codes for the Summer Program go as follow: 
    • A three-credit program: TRF1031
    • A six credit program (or two programs that award a total of six units together): TRF1031 and TRF1032
    • A nine credit program (or two summer programs that provide a total of nine units together): TRF1031, TRF1032 and TRF1033.
    • Please note that students participating in one  of the following programs will instead have to request a letter of Permission:
      • Ontario/Jiangsu
      • St. Etienne and Grenoble
      • Lake constance
      • Symbiosis University
      • Institut Bourguiba des langues vivantes
  • Please note that the course codes are linked to the University of Ottawa’s spring session, regardless of the dates of the chosen Summer Program. Because of this, the spring session deadlines will apply. We invite students to register for the appropriate course code and pay the corresponding tuition fees as soon as they receive their acceptance letter from the host institution. If a student receives their letter of acceptance after the final deadline to pay their fees, their will have 48 hours after having registered for the Summer Program course to pay their tuition fees. 
  • Students must register to the course codes above directly with their faculty at uOttawa. To do so, please fill out and sign the “MODIFICATION / CANCELLATION OF REGISTRATION” form:

 

Completed forms may be sent by fax or scanned and emailed to the faculty/academic unit.

  • Faculty of Arts  - Fax: 613-562-5973
  • Faculty of Social Science - Fax: 613-562-5311
  • Faculty of Law – Common Law Section - Fax: 613-562-5124
  • Faculty of Law – Droit civil - Fax: 613-562-5121
  • Faculty of Science - Fax: 613-562-5274
  • Faculty of Engineering  - Fax: 613-562-5187
  • Faculty of Health Sciences - Fax: 613-562-5149
  • Faculty of Graduate and Postdoctoral Studies – Fax: 613-562-5992
Arrange your finances

Participants are registered at the University of Ottawa; they maintain their full-time status and continue to pay fees to the University of Ottawa, not the host institution.

Participants must budget for a number of expenses including the following:

  • accommodation and living expenses abroad
  • travel expenses (return airfare and transportation within host institution)
  • passport and visa costs
  • medical insurance
  • school supplies and books
  • Administrative fee charged by the host institution
  • any other incidental costs

Students are responsible for all living expenses during the exchange.

Download example of a budget for one and two terms (PDF)

SCHOLARSHIPS, FINANCIAL AID & BURSARIES

Country-specific scholarships

STUDENT MOBILITY SCHOLARSHIP

The University of Ottawa, namely the Student Mobility Fund and the faculties, offer mobility scholarships to all students selected to take part in an exchange program.

Students who take part in an international exchange receive a scholarship of $1,000 for one term or $2,000 for two terms abroad. Students who take part in an exchange within Canada receive a scholarship of $500 for one term or $1,000 for two terms. 

 

For students in the Faculty of Law (Common Law), the amounts are as follows:

  • $500 for one term 
  • $1,000 for two terms 

The mobility scholarship will be deposited in the students’ uOttawa account at the beginning of August (for students leaving for a full academic year or for the Fall term only) or at the beginning of December (for students leaving for the Winter term ). N.B. If you cancel your participation in the exchange, you must reimburse the scholarship either entirely or partially within 30 days.

STAFF SCHOLARSHIP

The International Office’s personnel holds student mobility to heart and want to reward student ambassadors from the University of Ottawa. The International Office’s staff members therefore 

offer a number of scholarships worth $ 500 each to the winners of the Video Challenge for international exchange students. The deadline to submit a video in person to the International Office is March 10th, 2017. Recipients of these awards will be announced at the end of in March.

 

To be considered for the award, a student must :

  • Meet the general eligibility criteria for the exchange program. Details are available on the International Office’s website.
  • Submit your complete application for the exchange program.
  • Submit a video in French or English to the International Office with a total length of 1 to 3 minutes on the following topics:
  1. Why would I be the best ambassador for the University of Ottawa abroad?
  2. What ideas do I have to represent and promote the University of Ottawa abroad?

 

Candidates will be evaluated and selected based on the following three criteria:

  • Originality
  • Language quality
  • Dynamism

 

  • Only students taking part in a Regular exchange program are eligible.

 

FINANCIAL AID

Students eligible for financial aid continue to receive it during the exchange period.   Please clearly indicate your intention of taking part in an exchange program on the financial aid form. 


The amount of financial aid is calculated according to the Canadian cost of living rather than that of the host country. The number of weeks however is adjusted according to the host institution’s university calendar. To find out more about financial aid, please contact the Financial Aid and Awards OfficeIt is your responsibility to ensure that all financial aid matters are resolved prior to your departure.  

 

  • You must apply for financial aid before June 16  (approx.) in order to receive the funding on time;

 

Financial Aid and Awards Service
Desmarais Hall
55 Laurier Avenue East, Room 3156 
Telephone: 613-562-5800 ext. 4396
Fax: 613-562-5155
Contact the Financial Aid and Awards Service by email

 

UNIVERSITY OF OTTAWA SCHOLARSHIP PROGRAM

In general, if you are eligible for a renewable scholarship offered by the University of Ottawa Scholarship Program before going on an exchange, you will be eligible to receive it during your exchange. Since the cumulative grade point average remains the same during the exchange, you should be able to maintain the scholarship upon returning to the University of Ottawa. To ensure your eligibility, contact the Financial Aid and Awards Office.

 

FINANCIAL AID AND AWARDS OFFICE - INTERNATIONAL SCHOLARSHIPS

Visit the Financial Aid and Awards Office website to search the database of scholarships available to students travelling abroad.

 

EMBASSY SCHOLARSHIPS

We strongly suggest that you visit diplomatic missions located in Ottawa early in the fall. In addition to providing useful information, diplomatic missions also have valuable information on several scholarships offered to Canadians wishing to study in their country. Deadlines for submitting an application are often in early January and February. Therefore, it is important to visit the missions during the fall term.

Other scholarship opportunities

STEP 4

Being abroad

Upon your arrival

Finalize your course registration at the host institution:

  • Some host institutions will use your “Preliminary course selection” form to pre-register you before you leave Canada, others will not;
    • If pre-registration exists at your host institution, try to do as much as you can before you go;
  • Final registration will take place upon arrival at the host university
    • please note that the preliminary course selection you have handed in as part of your application form may not be your final course selection
  • As soon as you are registered, forward your final course registration along with course descriptions to your uOttawa academic advisor in a single document  (You can send this information by mail or by fax to 613-562-5100);
  • Course descriptions must include the:
    • course title
    • number of hours per week per course
    • number of weeks per semester
    • start and end dates for each course
    • number of credits (European Credit Transfer System - ECTS- or other)
    • language level (A1, A2, B1, B2, C1, or C2) for language courses

Once you have arrived, you must also send your complete address in the host country to the International Office at the University of Ottawa.

Important
InformationMake sure you register for your uOttawa courses in time for the upcoming semester.
Health, Safety and Emergency

The International Office aims to ensure you have a quality academic experience in a secure environment. The pre-departure workshop will provide you important information to help you have a healthy and safe experience at your host institution. The workshop will also provide information on what to do in the event of an emergency. Make sure that you are aware of the resources available through the International Relations Office of the host institution to help you in the event of any difficulties.

After you have contacted the proper local authorities, should an emergency arise while you are abroad, you should:

  1. Contact the International Office at your host institution.
  2. Contact the nearest Canadian Embassy to inform them of your situation.
  3. Contact Protection Services of the University of Ottawa at + 1-613-562-5411.
Culture shock

“I hate this place. When is the next flight to Ottawa?”

The tourist’s glamour may not be the resident’s reality. It is common for people to suffer from some form of culture shock after arriving in a foreign setting. This normal reaction to a new environment occurs while you are outside of your comfort zone. When adapting to a foreign culture, you could experience a range of emotions from euphoria and yearning for home.  Culture shock is a term used to describe what people experience when they are overwhelmed by unfamiliar surroundings and conditions, resulting in a sense of isolation.

Download our helpful brochure on culture shock for more information

STEP 5

Returning home

Important
InformationDepending on your date of return, don't forget to register online through Rabaska for your upcoming terms at uOttawa.

Complete final requirements

Questionnaire

Upon your return from the exchange, you must submit to the International Office (IO) the returning students' questionnaire (PDF) based on your experience abroad. These questionnaires will be made available for promotional use to students interested in going on exchange. Feedback is very important to ensure the continued success of our exchange program.

The staff of the International Office may contact you to request your participation in the information sessions or the pre-departure workshop the year following your exchange to speak to students about your exchange experience. 

Some positions as Information Officers are available at the IO for returning students (ask about details in July-August). You must qualify under the Work-Study Program.

Transcript

Upon your return to Canada, an official transcript from your host institution will either be sent to you or to the International Office. If you receive the documents, you must submit one copy to the International Office for administrative purposes (you will keep all original copies). If the IO receives your transcript, we will contact you to come retrieve the original copy at our office. In either case, the IO will send a copy to your faculty.

Returning student's evening

The International Office has the pleasure of organizing a Returning Student’s evening in the month of October and February. You will be informed by e-mail of the date and time of the evening.

Are you feeling a bit of culture shock?

Some students returning from exchange programs have experienced a harder culture shock on their return to Canada than on their arrival abroad. Why? The experience of living abroad will change you – although you may not even notice the changes. Part of the pre-departure session will include how to prepare for your return to Canada and strategies to adopt while abroad and back home to ensure a successful reintegration into your life in Canada.

Join the buddy program

As a participant in the Buddy Program, you will be paired with an exchange student who will study at the University of Ottawa for either one term or for a full academic year. Becoming a buddy is an excellent opportunity to meet people from other cultures and to improve linguistic capabilities. The Buddy Program can also be a good way of helping with reverse culture shock as it allows you to share your experience with other students who are facing the challenges and joys of a new environment.

With your help, the exchange student will adapt more easily to new cultural surroundings. On a voluntary basis, you could meet the exchange student upon his or her arrival at the Ottawa airport, train or bus station and accompany him or her to his or her place of residence. You could also help the exchange student with the necessary administrative steps and introduce him or her to other Canadians. It is entirely up to you to determine the extent of your involvement with the exchange student.

TO PARTICIPATE, PLEASE COMPLETE THE APPLICATION FORM.

Deadline:

  • Fall semester: July 31st
  • Winter semester: November 15th
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