Exchange programs

Testimonial of the Month

My exchange to Kuala Lumpur, Malaysia was an adventure that challenged me in the best ways: to step outside of my comfort zone, to make new friends, to adapt to a new way of thinking, to be independent, to problem solve and to focus on enjoying every single moment I had in the brief four months I spent abroad.

Charlee Heath- Taylor's University, Malaysia- Fall 2017

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How to apply?

To successfully complete the exchange application process, please follow step 1 through 5.

STEP 1

Discover our exchange program

About the exchange program

The purpose of the exchange program is to allow full-time students to study at a partner university without being required to pay international student fees. Students can gain a new perspective during their academic experience by spending one or two terms at a partner institution as part of a student exchange with one of our more than 250 partner institutions in some 52 countries. The exchange program is an integral part of University of Ottawa’s strategic plan to allow our students to become true global citizens. It aims to train graduates who are skilled and open to the world by offering them this international dimension.

The benefits of participating in the exchange program

  • Access to recognized international partner institutions
  • Units towards their uOttawa degree
  • Students pay regular uOttawa tuition fees, rather than international student fees at the host university
  • A guaranteed student mobility scholarship
  • Support services to ensure a quality academic experience in a secure setting

One of the International Office’s roles is to communicate information on how to participate in an exchange to the University community. Our office ensures that study-abroad participants are well prepared by providing administrative services before, during and after their study period at the host institution.

Determine your eligibility

In order to be eligible for the Student Exchange Program, you must:

  • be a full-time student registered in a regular program at the time of application, before the exchange (excluding the spring/summer term) and during the exchange period;
  • be a Canadian citizen, a permanent resident or an international student admitted to a regular undergraduate or graduate degree program at the University of Ottawa.
  • CGPA Criteria:
  • Students applying for the regular exchange program must have a minimum cumulative grade point average (CGPA) of C+ (5.0);
  •  Please note that certain destinations require a minimum CGPA of B (6.0);
  • Students applying to the Funded Opportunities must have a minimum (CGPA) of B (6.0);
  • Civil Law and Common Law students may apply with a minimum CGPA of C+ (5.0), unless otherwise stated;
  • Students registered in the Arabic, German, Italian and Russian majors as their first discipline may apply with a CGPA of C+ (5.0), unless otherwise stated.
  • The required minimum average must be maintained until departure; otherwise, the exchange abroad will be cancelled.
  • Master the language of instruction at the host institution (proof of language proficiency required – at least 4 language courses/units or equivalent). Please note that many destinations offer courses in English and knowledge of the native language is therefore not required.
  • Be a student in one of the following faculties:
    • Faculty of Arts
    • Faculty of Engineering
    • Faculty of Law (Common Law and Droit civil)
    • Faculty of Science
    • Faculty of Social Sciences
    • Faculty of Health Sciences 
    • Graduate and Postdoctoral Studies
  • The International Office’s exchange programs are open to students of all faculties, with the exception of the Telfer School of Management, the Faculty of Medicine and the Faculty of Education (undergraduate). If you are a student in one of these sections, please communicate with your school or faculty to find out what international mobility programs are available to you. 
  • Pay tuition and general fees for the entire exchange period to the University of Ottawa before leaving for the host institution
  • It is compulsory to attend one of the information sessions offered in the fall session and in January
  • Attend one of the mandatory pre-departure workshops which will take place in March (See Step 3: Planning for departure for dates and times)
Please note:
Information
  • Undergraduate students must have completed at least 24 units by the application deadline. Normally students apply in the second year of their undergraduate program. Students coming from CEGEP and college can apply during their first year of study.
  • Students registered in the English or French Common Law or Civil Law programs can apply during their first year of study. See additional guidelines for Civil Law students.
  • Graduate students can apply during their first year of study. Interested students must attend an information session in September and submit a complete application shortly thereafter, in order to be eligible for an exchange during the following term.
  • Students registered in the CO-OP program must contact Josée Williams (Faculty of Engineering and Faculty of Law) or Chantal Clément (Faculty of Social Science and Faculty of Science and Faculty of Arts) for study-work sessions as they must be coordinated by the CO-OP program office.
  • The Telfer School of Management coordinates its own exchange program. Students of this School interested in participating should call 613-562-5800 x4707 or visit the School. Deadlines for applications are set by the School and differ from the deadlines of the exchanges coordinated by the IO.
Language requirements
  • If your first language or your language of instruction at uOttawa is different from the language of study at your host institution, a proof of language proficiency will be required. Consult the Official Languages and Bilingualism Institute web site to obtain proof of language proficiency in English as a Second Language or in French as a Second Language.
  • If the language of instruction of the host university is not English or French, you must have completed the intermediate II level of the appropriate langue course (ex. ESP2992 (with a minimal grade of C+), ALG2902, ITA2912, etc.) before leaving for the exchange. Please note that some host institutions may require an additional proof of language proficiency. This should be provided only once you have been accepted to the exchange program by the uOttawa International Office. We will advise you if an additional proof of language proficiency is required. 
  • If the language of instruction of the host university is not English or French and you have not taken the required language courses at uOttawa, please contact the Department of Modern Languages and Literature. You will meet with a professor from the language in question and this person will assess your language proficiency.
Attend an information session

If you are a full-time University of Ottawa student and would like to do part of your studies at another university, consider the University of Ottawa’s exchange program. To learn more about the exchange programs please attend one of the mandatory information sessions being offered over the coming months.

Important
Information
  • The information sessions are open to students from all faculties and schools with the exception of Telfer School of Management. Please inquire about exchanges at the Telfer School’s Student Services Center (DMS 1100).
  • Students from the Faculty of Law, Civil Law Section must attend one of the two information sessions specifically organized for them by the Civil Law Section and the International Office. If it is not possible for Civil Law students to attend one of the specific information sessions, they must attend a general information session organized by the International Office.
  • Students from the Faculty of Law, Common Law section must attend an information session (preferably one of the information sessions specifically organized to their attention) and should also refer to the Exchange Program Guidelines for Common Law Students for additional information regarding their program of study. Please contact the Academic Affairs Office by email for more information.

September 2018 

Date Type of information session Language Time Room
September 18th General English 2:30pm to 4:00pm FTX135
September 21st General French 10:00am to 11:30am SMD422
September 24th General French 1:00pm to 2:30pm TBT315
September 26th Funded Exchange Programs English 2:30pm to 4:00pm TBT325

 October 2018

Date Type of information session Language Time Room
October 1st General  English 11:30am to 1:00pm TBT325
October 2nd Civil Law French 11:30am to 1:00pm FTX147
October 4th Ontario-Jiangsu (OJS) - Funded Exchange Program  English 4:00pm to 5:30pm TBT0019
October 10th International Studies and Modern Languages English 2:30pm to 4:00pm  SMD402
October 11th Faculty of Science French 1:00pm to 2:30pm TBT325
October 12th General English 10:00am to 11:30am MRN130
October 15th  International Studies and Modern Languages French  1:00pm-2:30pm TBT315
October 17th Ontario-India (OIN) - Funded Exchange Program English 1:00pm to 2:30pm SMD330
October 18th Funded Exchange Programs French 11:30am to 1:00pm FTX361
October 29th Ontario-Rhône-Alpes (ORA) - Funded Exchange Program English 10:00am to 11:30am TBT323
October 30th General French 5:30pm to 7:00pm SMD222

November 2018

Date Type of information session Language Time Room
November 1st General English 1:00pm to 2:30pm TBT325
November 7th Ontario-Baden-Württemberg (OBW)- Funded Exchange Program English 10:00am to 11:30am SMD402
November 8th General English 2:30pm t o 4:00pm MRT211
November 9th Faculty of Science English 11:30am to 1:00pm TBT315
November 13th Human Kinetics Bilingual 10:00am to 11:30am  LMX242
November 15th General  French 4:00pm to 5:30pm SMD422
November 16th Funded Exchange Programs English 11:30am to 1:00pm TBT315
November 19th General  French 10:00am to 11:30am TBT323
November 21st Common  Law English 2:30pm to 4:00pm VNR3075
November 26th Common Law French 1:00pm to 2:30pm TBT315
November 27th General  English 1:00pm to 2:30pm MRT251
November 29th General  French 2:30pm to 4:00pm MRT211

December 2018

Date Type of information session Language Time Room
December 3rd General French 11:30am to 1:00pm SMD428
December 4th General English 4:00pm to 5:30pm TBT0019

January 2019

Date Type of information session Language Time Room
January 9th General English 10:00am to 11:30am SMD422
January 10th General  French 2:30pm to 4:00pm SMD422
January 15th Civil Law French 11:30am to 1:00pm FTX147
January 16th General French 4:00pm to 5:30pm SMD227
January 21st Summer Programs English 2:30pm to 4:00pm SMD221
January 25th General French 10:00am to 11:30am LMX219
January 30th Summer Programs French 11:30am to 1:00pm SMD221
January 31st General English 4:00 to 5:30pm TBT323

February 2019

Date Type of information session Language Time Room
February 5th Summer Programs French 2:30pm to 4:00pm TBT319
February 6th Summer Programs English 1:00pm to 2:30pm SMD427
February 11th Summer Programs English 5:30pm to 7:00pm TBT317
February 15th Summer Programs French 10:00am to 11:30am TBT0021
February 26th Summer Programs French 1:00pm to 2:30pm SMD221
February 28th Summer Programs English 10:00am to 11:30am TBT317

March 2019

Date Type of information session Language Time Room
March 4th Summer Programs English 4:00pm to 5:30pm LMX242
March 8th Summer Programs French 2:30pm to 4:00pm SMD428
March 13th Summer Programs French 5:30pm to 7:00pm SMD227
March 14th Summer Programs English 11:30am to 1:00pm HGN305
Research where to study

Click on Find a destination below to access the list of all of our partner universities:

  • Our exchange destinations are divided among two types of applications.
    • Funded opportunities: students whose application is accepted for our Funded Opportunities will automatically receive the mobility scholarship and an additional scholarship (the amount various depending on the program and the length of the exchange). Funded Opportunities include ORA, OBW, OIN, OJS and KILLAM. Applicants can select a destination that is part of one of those consortiums.
    • Regular Exchange Program: Students whose application is accepted for our Regular exchange program will automatically receive the mobility scholarship. Applicants can select a destination from our list of partner universities.
  • Note that there are different deadlines and requirements for each type of application. For more information, visit Step 2: Preparing your application.
  • Students interested in registering for courses taught in English at a university where it is not the main language of instruction should consult their potential host institution's Fact Sheet (available by clicking on the institution's page in Find a Destination). This document often offers information about the number of courses or the areas in which courses are taught in English.
  • If you have questions, an information officer from the International Office will be available to help you. 
  • You must choose three (3) universities, in order of preferences. However, it is not guaranteed that you will obtain your first choice.

Read additional information for students from the Faculty of Law, Civil Law section which explains how to choose a host institution (information only available in French).

Consider funded opportunities

In addition to the bilateral exchange agreements, which allow uOttawa students to study for a session or an academic year at a partner institution, there are other mobility opportunities that provide additional funding for students.

Explore opportunities

Explore opportunities

China

Ontario/Jiangsu Student Exchange Program (OJS)

Open to:

  • Undergraduate
  • Graduate
  • International students can participate in this program, but are not eligible to receive the funding from OJS.

Destinations:


Funding:

  • One term: $2,500
  • Two terms: $3,500

*Students participating in this program also receive the uOttawa mobility scholarship


Application Checklist:

Students must complete the OJS application and the uOttawa exchange program application.

Visit the “Preparing your application" page of our website for a detailed list of the required documents.

France

Ontario/Rhône-Alpes Student Exchange Program (ORA)

Open to:

  • Undergraduate
  • Graduate
  • International students can participate in this program, but are not eligible to receive the funding from ORA.

Destinations:


Funding:

  • One term: $2,500
  • Two terms: $3,500

*Students participating in this program also receive the uOttawa mobility scholarship.


Application Checklist

Students must complete the ORA applicationand the uOttawa exchange program application.

Visit the “Preparing your application" page of our website for a detailed list of the required documents.

Germany

Ontario / Baden-Württemberg Exchange Program (OBW)

Eligible persons :

  • Undergraduate students
  • Graduate Students
  • International students can participate in this program, but are not eligible to receive the funding from OBW.

Destinations:


Financing:

  • One session : $2,500
  • Two sessions : $ 3,500 

*Students participating in this program also receive the uOttawa mobility scholarship.


Request to participate :

Interested applicants must complete the application form for the Ontario / Baden-Württemberg Exchange Program and the University of Ottawa Student Exchange Application form.

Visit the "Prepare your application" page on our website to see the extensive list of required documents.

India

Ontario-India Exchange Program (OIN)

Open to:

  • Undergraduate
  • Graduate
  • International students can participate in this program, but are not eligible to receive the funding from OIN.

Destinations:


Funding:

  • One term: $2,500
  • Two terms: $3,500
  • *Students participating in this program also receive the uOttawa mobility scholarship. 

Application Checklist

Students must complete the OIN application and the uOttawa exchange program application

Visit the ''Preparing your application'' page of our website for a detailed list of the required documents.

United States

Killam Fellowship Program

This program provides an opportunity for exceptional undergraduate students to spend either one semester or a full academic year as an exchange student in the United States at one of the12 partner universities(PDF).

Download the Killam Fellowship fact sheet(PDF)

Open to:

  • Canadian citizens
  • Undergraduate of all disciplines (please note that professional degrees are not eligible i.e. Law programs)

Destinations:

Download the 12 partner universities(PDF) document to view the destinations.


Funding:

  • One term: $5,000
  • Two terms: $10,000
  • *Students participating in this program also receive the uOttawa mobility scholarship. 

Application Checklist

Students must complete theKillam Application and theuOttawa exchange program application

Visit the ''Preparing your application'' page of our website for a detailed list of the required documents.

STEP 2

Preparing your application

Deadlines

We highly recommend that you obtain all the required documents two weeks before the Winter Reading Week break in order to complete your application and avoid any delays.

September 2018 to January 2019: Attend an information session

March 2019: Compulsory pre-departure workshop for all participants

The deadlines vary depending on the program. Please consult the deadlines for the various programs by expanding the Regular Exchange Program and Funded Programs tabs below.

Regular exchange program (+NACLE)

January 22nd, 2019

Submit preliminary course selection to your faculty and request the letter of eligibility from your faculty or section.

February 26th, 2019

Application deadline (only complete applications will be accepted).

Mid-March 2019

Notification of acceptance/refusal by the University of Ottawa.

Funded programs

December 4th, 2018

  • Submit preliminary course selections for all three of your chosen institutions to your faculty for the Ontario/Baden-Württemberg (OBW), Ontario/Rhône-Alpes (ORA), Ontario/India (OIN) and Ontario/Jiangsu (OJS) Student Exchange Programs, as well as the Killam Fellowship Program and ACUFC
  • NOTE: Only the preliminary course selection for your first choice of destination must be submitted to your faculty for ACUFC. 
  • Request the letter of eligibility from your faculty or section.

January 15th, 2019

Application deadline for the Ontario/Baden-Württemberg (OBW), Ontario/Rhône-Alpes (ORA)and Ontario/Jiangsu (OJS) Student Exchange Programs, as well as the Killam Fellowship Program and ACUFC (only complete applications will be accepted).

Last week of January 2019

Notification of acceptance/refusal by the University of Ottawa.

Collect required documents

Students who wish to apply to a Funded Exchange Program must consult the appropriate Application Checklist available under the tab Consider Funded Opportunities.

Complete applications must be submitted online and all of the documents must be uploaded onto the form.

1. The online application form

The online application form is available via uoZone (starting November) under the application national and international exchange program. 

Watch the following step by step video for instructions on how to submit your online application.

2. Letter of eligibility
  • Arrange to obtain an assessment of your academic record and a written authorization from your faculty or section. The assessment and the written authorization vary from one academic unit to the other. Some faculties require you to fill out a form to be submitted to the secretariat. Some other faculties will meet you by appointment.

    You must request a letter of eligibility from your faculty or section. Please go to the secretariat of your faculty or section to request this document.

    Please contact your faculty for more information.  For schools that operate by appointment, this is the kind of questions to ask your academic advisor during your meeting:
    • How many compulsory courses do you still have to complete?
    • While abroad, will you be able to take optional courses in your discipline or general elective courses?
    • Will you have to take additional courses upon your return from the exchange?
  • Graduate Students  must meet with their program director to discuss the exchange possibilities and have the program director fill out the Eligibility Letter & Preliminary Course Selection Form (PDF).

Please note that compulsory courses may not be available/offered at the host institution.

We strongly recommend that you have at least three elective courses left before graduation in order to take part in an exchange for one term and at least six elective courses left in order to take part in an exchange for two terms.

NB
InformationCommon Law and Civil Law students must obtain a written authorization from their respective section. 
3. Preliminary course selection

Example of a completed preliminary course selection form (PDF)

  • You must choose three universities, in order of preference; however, it is not guaranteed that you will obtain your first choice.
  • You must fill out the preliminary course selection form (PDF) and attach full course descriptions in a separate document (Word or PDF) and submit it to your academic advisor for approval and signature
      • for all three institution choices by December 4th for the funded opportunities
      • for your first choice institution by January 22nd for the regular exchange program and NACLE
        • While you do need to submit preliminary course selections for your 2nd and 3rd choice institutions in your exchange application, you do not need to obtain your faculty or your section's approval for these two choices. If necessary, we will ask you for detailed descriptions for all desired courses in order to forward the information to your faculty to be approved.
      • IMPORTANT: Please include the links that go directly to the course descriptions on the partner university's website. Do not add the link to the search engine. If adding the links in the form is not possible, please add the descriptions and all of the required information on a separate Word or PDF document.
      • You must attach detailed information about:
        • Course title and description (in French or in English) AND in the official language (if applicable)
        • Course code
        • Number of units per course
        • Total number of hours per course
        • Total number of labs and discussion groups (DGD) per course
        • Start and end dates of the term 
    • Graduate students must meet with their program director to discuss the exchange possibilities and have the program director fill out the Letter of eligibility and preliminary course selection form (PDF).
    • Once approved and signed, please submit the following documents in your online application:
      • Approved and signed preliminary course selection form for all three institutions for the funded opportunities.
      • Approved and signed preliminary course selection form for first choice institution and course selection form for 2nd and 3rd choice institution for the regular exchange program.
    European credit transfer system (ECTS)

    The European credit transfer system (ECTS) is used by several European institutions, with which the University of Ottawa has signed bilateral agreements. When faced with a multitude of different educational systems, the ECTS is a viable solution since it allows students studying abroad to organize a program of study which is reasonable in terms of workload.

    Generally speaking, the European workload for one academic year corresponds to 60 ECTS (30 units at the University of Ottawa). The workload for one semester is equal to 30 ECTS (15 units at the University of Ottawa).

    Some European institutions do not use ECTS yet and some non-European partner institutions have a credit system different from ours.

    Example of an undergraduate normal course load – maximum 5 courses per semester:

    • 1 course equals 3 hours of teaching per week;
    • 5 courses equal 15 hours of teaching per week;
    • 1 term counts 12 weeks;
    • 15 hours of teaching X 12 weeks = 180 hours of teaching during one term.

    Example of an undergraduate normal course load – minimum 4 courses per semester:

    • 1 course equals 3 hours of teaching per week;
    • 4 courses equal 12 hours of teaching per week;
    • 1 term counts 12 weeks;
    • 12 hours of teaching X 12 weeks = 144 hours of teaching during one term.

    Example of a graduate normal course load – maximum 3 courses per semester:

    • 1 course equals 3 hours of teaching per week;
    • 3 courses equal 9 hours of teaching per week;
    • 1 term counts 12 weeks;
    • 9 hours of teaching X 12 weeks = 108 hours of teaching during one term.

    Example of a graduate normal course load – minimum 2 courses per term:

    • 1 course equals 3 hours of teaching per week;
    • 2 courses equal 6 hours of teaching per week;
    • 1 semester counts 12 weeks;
    • 6 hours of teach X 12 weeks = 72 hours of teaching during one semester.

     

    Some partner institutions use a system similar to the one used by the University of Ottawa. University of Ottawa students must then register in a minimum of 4 (for undergraduate students) or 2 courses (for graduate students) or a maximum of 5 (for undergraduate students) or 3 courses (for graduate students) per term.

    Important
    InformationOnce registered with your host institution you must maintain a full-time course load equivalent to that of the University of Ottawa. For more information about your course load, please contact your faculty for undergraduate students and your respective academic unit for graduate students.
    4. Proof of language proficiency (if required)

    For courses taught in English or in French:

    If you wish to study in English or French at your host institution and it is not your current language of instruction, you can prove your language proficiency with one of the following:

    • uOttawa Second Language Certificate
    • transcript showing that you completed your last year of high school or CEGEP in the language you wish to study in
    • uOttawa transcript including one of the following:
      • ESL2111 or FLS2511 or a higher-level course (grade B or better)
      • Content course (grade B or better)
    • uOttawa transcript indicating you are in French immersion

    *If you do not have any of the above, you will need to complete a proficiency test through the Official Languages and Bilingualism Institute.

    For courses taught in any other language:

    • If the language of instruction at the host university is not English nor French, you must have completed the intermediate II level of the appropriate langue course (ex. ESP2992 (with a minimal grade of C+), ALG2902, ITA2912, etc.) before leaving for the exchange.
    • If you have not taken the required language courses at uOttawa, please contact the Department of Modern languages and literature. You will meet with a professor from the language in question and this person will assess your language proficiency.

    Please note that some host institutions may require an additional proof of language proficiency. This should be provided only once you have been accepted to the exchange program by the uOttawa International Office. We will advise you if an additional proof of language proficiency is required.

    5. Letter of motivation (first choice institution only)

    Download example letter of motivation (PDF)

    • The letter (maximum one page) must clearly explain your academic training objectives while at the host institution. How does the host institution meet your expectations?
    • Elaborate on the program and courses offered, the host institution and host country, the improvement of a language as well as the personal, academic and eventually professional experiences you will gain from the exchange.
    • This letter must be submitted either in French or English, as well as in the language of instruction of the host institution, if applicable.
    • It must be addressed to the “Members of the selection committee.”
    6. Curriculum Vitae (resume)
    • The curriculum vitae must be submitted in either French or English, as well as in the language of instruction of the host institution, if applicable.
    • Please note that we do not accept CO-OP or work-study resumes.
    7. Authorization from the CO-OP Office (if required)

    If you are part of the CO-OP program, you need the approval of your CO-OP advisor to be able to participate in the exchange program. To do so, e-mail your CO-OP advisor (see details below). You will need to upload the e-mail (in PDF format) response from your advisor into your online application form.

    • Chantal Clément

         CO-OP Advisor

         Faculty of Arts, Science and Social Sciences

         Tel.: 613-562-5800 Extension 3541

         E-mail: Chantal.Clement@uOttawa.ca

     

    • Josée Williams

         CO-OP Advisor

         Faculty of Engineering and Law

         Tel.: 613-562-5800 Extension 3843

         E-mail: Josee.Williams@uOttawa.ca

     

    8. One passport style photo in JPEG or PNG

    Your photo should be a standard, portrait-style photograph in portrait orientation. 

    • Your face must be clearly visible and facing forward. No profile shots, sunglasses or hats.
    • Your photo must be in colour and in focus; passport photos are best.
    • Your photo must be centered horizontally and vertically.
    • You must be the only person in the photo; no family members, pets, objects,etc.
    • You must not be wearing a graduation cap,  gown or costume.
    • The photo background must be uniform, white or light coloured.
    • The photo should capture your head and shoulders.
    • Nothing should be touching your face, including your hands.
    • The maximum image size is 2 MB.
    • Your photo must be in .jpg or .png format.
    • You may wear tinted prescription glasses as long as your eyes are clearly visible.
    9. Photocopy of the photo page of your passport

    Legible photocopy of pages of your passport bearing personal information and the photo (well defined). Your passport must be valid. 

    10. Unofficial uOttawa transcript

    Available via uoZone, under applications and unofficial transcript.

    11. Administrative fee of 100$ (credit card)

    An administrative fee of $100 is required. It is a one-time fee, whether you are applying to one or more programs. You must pay the fee before the application deadline for your program on the University of Ottawa website. Once the payment is accepted, you will receive an email confirmation. Please note that this fee is non-refundable.

    12. Release of liability form

    Download, complete and sign the Release of Liability waiver.

    13. Reference Forms (if required)

    If you are applying for one of our funded opportunities, two reference letters or two reference forms from professors need to be provided. The programs for which you need to submit reference forms are ORA, OBW, OJS, OIN and KILLAM. References need to be sent directly from the professor by e-mail at outgoing@uOttawa.ca or in person at the International Office (TBT M386). They are not to be uploaded to the uOzone application form.

    For the KILLAM Program, please use the reference form in the application package.

     

    STEP 3

    Preparing your departure

    IMPORTANT: Medical insurance

    Before leaving for the host institution, students must purchase comprehensive health and travel insurance (including evacuation and repatriation), to cover the entire duration of the stay abroad. It must meet the requirements of the host institution and the University of Ottawa.

    Medical insurance policies vary from one country to another. It is suggested to subscribe to supplementary insurance, since some medical treatments abroad are not fully covered and the costs incurred must be borne directly by the student. If you already have a medical insurance policy which includes supplementary health insurance, it is useful to confirm the kind of coverage you have with your insurance company.

    Letter to provincial health insurance plan

    Participants should inform in writing the health insurance office of their province of origin of their intention of taking part in an exchange.

    • Send a letter along with a photocopy of your Letter of Acceptance to the health insurance office of your province of origin to let them know that you will be taking part in an exchange next year;
    • Ask if you can receive confirmation in writing of the health coverage to which you are entitled while at your host institution.
    Attend a pre-departure workshop

    It is mandatory for all outgoing exchange students to attend one of the following pre-departure workshops:

    Friday, March 29th, 2019: 1:00 p.m. to 4:00 p.m. (French) - FTX147B

    OR

    Saturday, March 30th, 2019: 9:00 a.m. to 12:00 a.m. (English) – DMS1130

    OR

    Saturday March 30th, 2019: 1:00 p.m. to 4:00 p.m. (French) – DMS1130

    OR

    Monday, April 1st, 2019: 5:30 p.m. to 8:30 p.m. (English) – LMX219

    OR

    Tuesday, April 2nd, 2019: 1:00 p.m. to 4:00 pm (English) – LMX221

    *Information on how to register will be sent to you after receiving your nomination. 

    Obtain travel documents

    Passport

    If you do not already have one, apply for your passport. Please allow enough time for processing.

    Generally, your passport must be valid for six months after the date on which you plan to return to Canada!

    Letter of acceptance

    Your Letter of Acceptance from your host university must be submitted to the International Office (IO):

    • If sent directly to you, make photocopies and keep the original safe; losing your letter of acceptance can cause significant delays.
    • Please submit the letter to the IO immediately, so that we may keep a copy. We will give the original back to you (to apply for the visa/permit, etc.). We will then forward a copy to your Faculty for their files. 
    • If your host university sends it directly to the IO, we will inform you so that you may pick it up at our office. We will also send a memo, along with a photocopy of your letter of acceptance to your Department, Section or Faculty for their files.

    An information kit from the host institution may arrive with your letter of acceptance:

    • Read all the information it contains carefully
    • Respect deadlines (housing deposit, course selection, etc...)

    Visa/Residence permit

     Some countries will require a study visa for the time spent abroad.  It is each student’s responsibility to verify the entry requirement of the country they are entering. 

    InformationStart your visa process as soon as you receive your letter of acceptance from the host institution.
    • Contact your host country’s diplomatic mission (consulate, high commission or embassy)
      • Find out the entry requirements (some countries, very few, don’t require a visa)
      • Diplomatic missions will ask you to present the original copy of your letter of acceptance; faxed copies or photocopies are not usually accepted
      • You may also be asked to provide an Official Confirmation of Acceptance in an exchange program from uOttawa; if that is the case, contact the International Office and we will prepare you one

    Find the closest diplomatic mission for more information about visas.

    • The visa process can take up to a month. Keep in mind that diplomatic missions’ staff take holidays during the summer
    • Be prepared to pay for your visa;
    • Don’t wait until the last minute - be proactive!
    Finalize registration

    Completed forms may be sent by fax or scanned and emailed to the faculty/academic unit.

    • Faculty of Arts  - Fax: 613-562-5973
    • Faculty of Social Science - Fax: 613-562-5311
    • Faculty of Law – Common Law Section - Fax: 613-562-5124
    • Faculty of Law – Droit civil - Fax: 613-562-5121
    • Faculty of Science - Fax: 613-562-5274
    • Faculty of Engineering  - Fax: 613-562-5187
    • Faculty of Health Sciences - Fax: 613-562-5149
    • Faculty of Graduate and Postdoctoral Studies – Fax: 613-562-5992
    Arrange your finances

    Participants are registered at the University of Ottawa; they maintain their full-time status and continue to pay fees to the University of Ottawa, not the host institution.

    Participants must budget for a number of expenses including the following:

    • accommodation and living expenses abroad
    • travel expenses (return airfare and transportation within host institution)
    • passport and visa costs
    • medical insurance
    • school supplies and books
    • administrative fee charged by the host institution
    • any other incidental costs

    Students are responsible for all living expenses during the exchange.

    Download example of a budget for one and two terms (PDF)

     

    SCHOLARSHIPS, FINANCIAL AID & BURSARIES

     

    STUDENT MOBILITY SCHOLARSHIP

    The University of Ottawa, namely the Student Mobility Fund and the faculties, offer mobility scholarships to all students selected to take part in an exchange program through the International Office.

    Students who take part in an international exchange receive a scholarship of $500 for a summer program*, $1,000 for one term (Fall or Winter) or $2,000 for two terms (Fall and Winter) abroad. Students who take part in an exchange within Canada receive a scholarship of $500 for one term (Fall or Winter) or $1,000 for two terms (Fall and Winter). 

    For students in the Faculty of Law (Common Law), the amounts are as follows:

    • $500 for one term (Fall or Winter) 
    • $1,000 for two terms (Fall and Winter) 

    The mobility scholarship will be deposited in the students’ uOttawa account at the beginning of August (for students leaving for a full academic year or for the Fall term only) or at the beginning of December (for students leaving for the Winter term ). N.B. If you cancel your participation in the exchange, you must reimburse the scholarship either entirely or partially within 30 days.

    *Some exclusions apply

     

    STAFF SCHOLARSHIP

    The International Office’s personnel holds student mobility to heart and want to reward student ambassadors from the University of Ottawa. The International Office’s staff members therefore offer a number of scholarships worth $500 each to the winners of the Video Challenge for international exchange students.

    To be considered for the award, a student must :

    • Meet the general eligibility criteria for the exchange program. 
    • Submit your complete application for the exchange program.
      • Note: Only students taking part in a Regular exchange program are eligible. Students participating in the following programs are not eligible:
        • Ontario/Jiangsu Student Exchange Program (OJS)
        • Ontario/Rhone-Alpes Student Exchange Program (ORA)
        • Ontario/Baden-Württemberg Student Exchange program (OBW)
        • Ontario/India Student Exchange Program (OIN) 
        • Killam Fellowship Program
        • CLIC
    • Submit a video in French or English to the International Office with a total length of 1 to 2 minutes on the following topics:
    1. Why would I be the best ambassador for the University of Ottawa abroad?
    2. What ideas do I have to represent and promote the University of Ottawa abroad?

    Candidates will be evaluated and selected based on the following three criteria:

    • Originality
    • Language quality
    • Dynamism

    You may submit your video entry by sending the link to a shared document (ex. Google drive) or a video sharing platform (ex. YouTube, Vimeo) to outgoing@uOttawa.ca. Please be sure to include your full name and student number in the email, and use the subject Staff Scholarship ApplicationThe deadline to submit a video is March 25, 2019. Recipients of these awards will be announced at the beginning of April. 

       

      FINANCIAL AID

      Students eligible for financial aid continue to receive it during the exchange period.   Please clearly indicate your intention of taking part in an exchange program on the financial aid form. 

      The amount of financial aid is calculated according to the Canadian cost of living rather than that of the host country. The number of weeks however is adjusted according to the host institution’s university calendar. To find out more about financial aid, please contact the Financial Aid and Awards OfficeIt is your responsibility to ensure that all financial aid matters are resolved prior to your departure.  

      • You must apply for financial aid before June 16  (approx.) in order to receive the funding on time;

      Financial Aid and Awards Service
      Desmarais Hall
      55 Laurier Avenue East, Room 3156 
      Telephone: 613-562-5800 ext. 4396
      Fax: 613-562-5155
      Contact the Financial Aid and Awards Service by email

       

      UNIVERSITY OF OTTAWA SCHOLARSHIP PROGRAM

      In general, if you are eligible for a renewable scholarship offered through the University of Ottawa Scholarship Program before going on an exchange, you will be eligible to receive it during your exchange. Since the cumulative grade point average remains the same during the exchange, you should be able to maintain the scholarship upon returning to the University of Ottawa. To ensure your eligibility, contact the Financial Aid and Awards Office.

       

      FINANCIAL AID AND AWARDS OFFICE - INTERNATIONAL SCHOLARSHIPS

      Visit the Financial Aid and Awards Office website to search the database of scholarships available to students travelling abroad.

       

      EMBASSY SCHOLARSHIPS

      We strongly suggest that you visit diplomatic missions located in Ottawa early in the fall. In addition to providing useful information, diplomatic missions also have valuable information on several scholarships offered to Canadians wishing to study in their country. Deadlines for submitting an application are often in early January and February. Therefore, it is important to visit the missions during the fall term.

      Other scholarship opportunities

      STEP 4

      Being abroad

      Upon arrival

      Finalize your course registration at the host institution:

      • Remember that you must register to courses that correspond to a full-time course load at uOttawa. 
      • Some host institutions will use your “Preliminary course selection” form to pre-register you before you leave Canada, others will not;
      • If pre-registration exists at your host institution, try to do as much as you can before you go;
      • Final registration will take place upon arrival at the host university
        • please note that the preliminary course selection you have handed in as part of your application form may not be your final course selection
      • As soon as you are registered, forward your final course registration along with course descriptions to your uOttawa academic advisor in a single document  (You can send this information by email or by fax);
      • Course descriptions must include the:
        • course title
        • course description (ideally the course syllabus)
        • number of hours per week per course
        • number of weeks per semester
        • start and end dates for each course
        • number of units (European Credit Transfer System - ECTS- or other)
        • language level (A1, A2, B1, B2, C1, or C2) for language courses

      IMPORTANT: Make sure you register for your uOttawa courses in time for the upcoming term.

      Health, Safety and Emergency

      The International Office aims to ensure you have a quality academic experience in a secure environment. The pre-departure workshop will provide you important information to help you have a healthy and safe experience at your host institution. The workshop will also provide information on what to do in the event of an emergency. Make sure that you are aware of the resources available through the International Relations Office of the host institution to help you in the event of any difficulties.

      After you have contacted the proper local authorities, should an emergency arise while you are abroad, you should:

      1. Contact the International Office at your host institution.
      2. Contact the nearest Canadian Embassy to inform them of your situation.
      3. Contact Protection Services of the University of Ottawa at + 1-613-562-5411.
      Culture shock

      “I hate this place. When is the next flight to Ottawa?”

      The tourist’s glamour may not be the resident’s reality. It is common for people to suffer from some form of culture shock after arriving in a foreign setting. This normal reaction to a new environment occurs while you are outside of your comfort zone. When adapting to a foreign culture, you could experience a range of emotions from euphoria and yearning for home.  Culture shock is a term used to describe what people experience when they are overwhelmed by unfamiliar surroundings and conditions, resulting in a sense of isolation.

      Download our helpful brochure on culture shock for more information

      STEP 5

      Returning home

      Important
      InformationDepending on your date of return, don't forget to register for your upcoming terms at uOttawa.

      Complete the final requirements

      Questionnaire

      At the end of your exchange, you must submit to the International Office (IO) the returning students' questionnaire (PDF) based on your experience abroad. These questionnaires will be made available for promotional use to students interested in going on exchange. Feedback is very important to ensure the continued success of our exchange program.  Failure to submit the questionnaire will result in you having to reimburse the full amount of your Mobility Scholarship.

      Transcript

      Upon your return to Canada, an official transcript from your host institution will either be sent to you or to the International Office. If you receive the documents, you must submit one copy to the International Office for administrative purposes (you will keep all original copies). If the IO receives your transcript, we will contact you to come retrieve the original copy at our office. In either case, the IO will send a copy to your faculty. Please note that you must submit your transcript in order for the unit transfer to be done at uOttawa.

      Returning student's evening

      The International Office has the pleasure of organizing a Returning Student’s evening in the month of September. You will be informed by e-mail of the date and time of the evening.

      Are you feeling a bit of culture shock?

      Some students returning from exchange programs have experienced worse culture shock on their return to Canada than on their arrival abroad. Why? The experience of living abroad will change you – although you may not even notice the changes. Part of the pre-departure session will include how to prepare for your return to Canada and strategies to adopt while abroad and back home to ensure a successful reintegration into your life in Canada.

      Join the buddy program

      As a participant in the Buddy Program, you will be paired with an exchange student who will study at the University of Ottawa for either one term or for a full academic year. Becoming a buddy is an excellent opportunity to meet people from other cultures and to improve linguistic capabilities. The Buddy Program can also be a good way of helping with reverse culture shock as it allows you to share your experience with other students who are facing the challenges and joys of a new environment.

      With your help, the exchange student will adapt more easily to new cultural surroundings. On a voluntary basis, you could meet the exchange student upon his or her arrival at the Ottawa airport, train or bus station and accompany him or her to his or her place of residence. You could also help the exchange student with the necessary administrative steps and introduce him or her to other Canadians. It is entirely up to you to determine the extent of your involvement with the exchange student.

      The application form will be available in July.

      Deadline:

      • Fall semester: July 31st
      • Winter semester: December 15th
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