Exchange programs

Testimonial of the Month

My exchange at Sciences Po Strasbourg was truly an unforgettable experience.  It was a time full of personal and academic growth, experiential learning opportunities at the European institutions, lots of travelling and meaningful memories with friends. My year abroad added so much value to my undergrad experience and I learned so much about Europe and the broader world outside of Canada.

Justine Dazé- Institut d'Études Politiques de Strasbourg- 2017-2018

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How to apply?

Please note that the suspension of in-person student mobility is maintained for the winter 2021 term. This applies to both incoming and outgoing mobility.

  • Deferral of nomination to Fall 2021 or Winter 2022 is possible under certain conditions.
  • Virtual exchanges for the winter 2021 are available at some of our partner institutions.
  • Summer programs may offer alternatives, exchange offers for summer 2021 will be announced in January on our Find a destination web page.

To successfully complete the exchange application process, please follow step 1 through 5.

STEP 1

Discover our exchange program

About the exchange program

The purpose of the exchange program is to allow students to study at a partner university without being required to pay international student fees. Students can gain a new perspective during their academic experience by spending one or two terms at a partner institution as part of a student exchange with one of our more than 250 partner institutions in some 52 countries. The exchange program is an integral part of University of Ottawa’s strategic plan to allow our students to become true global citizens. It aims to train graduates who are skilled and open to the world by offering them this international dimension.

The benefits of participating in the exchange program

  • Access to recognized international partner institutions
  • Units towards their uOttawa degree
  • Students pay regular uOttawa tuition fees, rather than international student fees at the host university
  • A guaranteed student mobility scholarship
  • Support services to ensure a quality academic experience in a secure setting

One of the International Office’s roles is to communicate information on how to participate in an exchange to the University community. Our office ensures that study-abroad participants are well prepared by providing administrative services before, during and after their study period at the host institution.

Determine your eligibility

In order to be eligible for the Student Exchange Program, you must:

  • be a student registered in a regular program at the time of application and before the exchange;  
  • be registered full-time at the University of Ottawa during the entire exchange period;
  • participating students need to be registered to a full-time course load at their host university;  
  • be a Canadian citizen, a permanent resident or an international student admitted to a regular undergraduate or graduate degree program at the University of Ottawa.
  • CGPA Criteria:
  • Students applying for the regular exchange program must have a minimum cumulative grade point average (CGPA) of C+ (5.0);
  • Please note that certain destinations require a minimum CGPA of B (6.0);
  • Civil Law and Common Law students may apply with a minimum CGPA of C+ (5.0), unless otherwise stated;
  • Students must be in good academic standing (not on probation);
  • The required minimum average must be maintained until departure; otherwise, the exchange abroad will be cancelled.
  • Master the language of instruction at the host institution (proof of language proficiency required – at least 4 language courses or equivalent). Please note that many destinations offer courses in English and knowledge of the native language is therefore not required.
  • Be a student in one of the following faculties:
    • Faculty of Arts
    • Faculty of Engineering
    • Faculty of Law (Common Law and Droit civil)
    • Faculty of Science
    • Faculty of Social Sciences
    • Faculty of Health Sciences 
    • Graduate and Postdoctoral Studies
  • The International Office’s exchange programs are open to students of all faculties, with the exception of the Telfer School of Management, the Faculty of Medicine and the Faculty of Education (undergraduate). If you are a student in one of these sections, please communicate with your school or faculty to find out what international mobility programs are available to you. 
  • Pay tuition and general fees for the entire exchange period to the University of Ottawa before leaving for the host institution
  • It is compulsory to attend one of the information sessions offered in the fall session or in January
  • Attend one of the mandatory pre-departure workshops which will take place in March (See Step 3: Planning for departure for dates and times)
  • Important: the courses you will take on exchange must count toward credit requirements in your program of studies at uOttawa. 
Please note:
Information
  • Undergraduate students must have completed at least 24 units by the application deadline. Normally students apply in the second year of their undergraduate program. Students coming from CEGEP and college can apply during their first year of study.
  • Students registered in the Common Law or Civil Law programs can apply during their first year of study. 
  • Graduate students can apply during their first year of study. Interested students must attend an information session in September and submit a complete application shortly thereafter, in order to be eligible for an exchange during the following term.
  • Students registered in the CO-OP program must obtain approval from the CO-OP office (International Exchange Request in the Co-Op navigator) in order for the Office to ensure that study-work sessions can be coordinated to allow for an exchange.
  • The Telfer School of Management coordinates its own exchange program. Students of this School interested in participating should call 613-562-5800 x4707 or visit the School. Deadlines for applications are set by the School and differ from the deadlines of the exchanges coordinated by the IO.
Language requirements
  • If your first language or your language of instruction at uOttawa is different from the language of study at your host institution, a proof of language proficiency will be required. Consult the Official Languages and Bilingualism Institute web site to obtain proof of language proficiency in English as a Second Language or in French as a Second Language.
  • If the language of instruction of the host university is not English or French, you must have completed the intermediate II level of the appropriate langue course (ex. ESP2992 (with a minimal grade of C+), ALG2902, ITA2912, etc.) before leaving for the exchange. Please note that some host institutions may require an additional proof of language proficiency. This should be provided only once you have been accepted to the exchange program by the uOttawa International Office. We will advise you if an additional proof of language proficiency is required. 
  • If the language of instruction of the host university is not English or French and you have not taken the required language courses at uOttawa, please contact the Department of Modern Languages and Literature. You will meet with a professor from the language in question and this person will assess your language proficiency.
Attend an information session

If you are a full-time University of Ottawa student and would like to do part of your studies at another university, consider the University of Ottawa’s exchange program. To learn more about the exchange programs please attend one of the mandatory information sessions being offered over the coming months.

Important

  • Due to the current circumstances, the Exchange Program information session will be given in a virtual format until further notice. The launch of the virtual information sessions will take place in early October, so please check back for a link here in October.

Information

  • The information sessions are open to students from all faculties and schools with the exception of Telfer School of Management. Please inquire about exchanges at the Telfer School’s Student Services Center (DMS 1100).

Who can take part in the Exchange Program?
Learn more about eligibility criteria, credit transfers, and the terms and conditions of the National and International Exchange Program.

 

Choosing the right destination
Learn more about what to consider when choosing a destination.

 

Preparing your application
Learn more about the documents required to apply, the language skills and the role of your academic specialist, the International Office and uOcoach.


Click here to complete the Quiz 

Research where to study

Click on Find a destination below to access the list of all of our partner universities:

  • Our exchange destinations are divided among two types of applications.
    • Funded opportunities: students whose application is accepted for our Funded Opportunities will automatically receive the mobility scholarship and an additional scholarship (the amount various depending on the program and the length of the exchange). Funded Opportunities include ORA, OBW, OIN, OJS and KILLAM. Applicants can select a destination that is part of one of those consortiums.
    • Regular Exchange Program: Students whose application is accepted for our Regular exchange program will automatically receive the mobility scholarship. Applicants can select a destination from our list of partner universities.
  • Note that there are different deadlines and requirements for each type of application. For more information, visit Step 2: Preparing your application.
  • Students interested in registering for courses taught in English at a university where it is not the main language of instruction should consult their potential host institution's Fact Sheet (available by clicking on the institution's page in Find a Destination). This document often offers information about the number of courses or the areas in which courses are taught in English.
  • If you have questions, an information officer from the International Office will be available to help you. 
  • You must choose three (3) universities, in order of preferences. However, it is not guaranteed that you will obtain your first choice.

Read additional information for students from the Faculty of Law, Civil Law section which explains how to choose a host institution (information only available in French).

Consider programs offered by consortiums

In addition to the bilateral exchange agreements, which allow uOttawa students to study for a session or an academic year at a partner institution, there are other mobility opportunities offered by consortiums.

Explore opportunities

Explore opportunities

United States

Killam Fellowship Program

This program provides an opportunity for exceptional undergraduate students to spend either one semester or a full academic year as an exchange student in the United States at one of the 15 partner universities.

Download the Killam Fellowship fact sheet(PDF) - To be updated for the 2020-21 academic year soon. 

Open to:

  • Canadian citizens
  • Undergraduate of all disciplines (please note that professional degrees are not eligible i.e. Law programs)

Destinations:

Click on the link to consult the list of the 15 partner institutions.


Funding:

  • One term: $5,000
  • Two terms: $10,000
  • *Students participating in this program also receive the uOttawa mobility scholarship. 

Application Checklist

Students must complete theKillam Application and the uOttawa exchange program application

Visit the ''Preparing your application'' page of our website for a detailed list of the required documents.

STEP 2

Preparing your application

Deadlines

We highly recommend that you obtain all the required documents two weeks before the Winter Reading Week break in order to complete your application and avoid any delays.

September 2020 to January 2021: Watch the virtual information session

March 2021: Compulsory pre-departure workshop for all participants

The deadlines vary depending on the program. Please consult the deadlines for the various programs by expanding the Regular Exchange Programs and Programs offered by consortiums tabs below.

Regular exchange program (+NACLE)

January 25th, 2021

Submit preliminary course selection to your faculty and request the letter of eligibility from your faculty or section.

February 22nd, 2021

Application deadline (only complete applications will be accepted).

Mid-March 2021

Notification of acceptance/refusal by the University of Ottawa.

Programs offered by consortiums

December 7th, 2020

  • Submit preliminary course selections for all three of your chosen institutions to your faculty for the Killam Fellowship Program and the NSE program. 
  • Submit preliminary course selections for your first choice of chosen institution to your faculty for CLIC program.
  • Request the letter of eligibility from your faculty or section.

January 18th, 2021

Application deadline for the Killam Fellowship Program, NSE and CLIC (only complete applications will be accepted).

Last week of January 2021

Notification of acceptance/refusal by the University of Ottawa.

Collect required documents

Complete applications must be submitted online and all of the documents must be uploaded onto the form.

1. The online application form

The online application form is available via uoZone (starting November) under the application national and international exchange program. 

Watch the following step by step video for instructions on how to submit your online application.

 

 

2. Letter of eligibility and Preliminary course selection

The Confirmation of Eligibility and Preliminary Course Selection form will be available here as of November. Please view the virtual info session, complete the quiz and begin researching your destinations in the meantime.

  • You must choose three universities, in order of preference; however, it is not guaranteed that you will obtain your first choice.
  • You must fill out the Confirmation of Eligibility and Preliminary Course Selection form, download the finished copy and submit it to your academic specialist for approval and signature:
    • for all three institution choices by December 7th for the Programs offered by consortiums
    • for your first choice institution by January 25thfor the regular exchange program and NACLE
      • While you do need to submit preliminary course selections for your 2nd and 3rd choice institutions in your exchange application, you do not need to obtain your faculty or your section's approval for these two choices. If necessary, we will forward the information to your faculty to be approved.

 

  • IMPORTANT: Please include the links that go directly to the course descriptions on the partner university's website. Do not add the link to the course search engine.
  • You must attach detailed information about:
    • Course title and description (in French or in English) AND in the official language (if applicable)
    • Course code
    • Number of units per course
    • Total number of hours per course
    • Total number of labs and discussion groups (DGD) per course
    • Start and end dates of the term

 

  • Once approved and signed, please submit the following documents in your online application via uoZone:
    • Approved and signed Confirmation of Eligibility and Preliminary Course Selection form for all three institutions for the Programs offered by consortiums.
    • Approved and signed Confirmation of Eligibility and Preliminary Course Selection form for first choice institution and course selection form for 2nd and 3rd choice institution for the regular exchange program.

 

European credit transfer system (ECTS)

The European credit transfer system (ECTS) is used by several European institutions, with which the University of Ottawa has signed bilateral agreements. When faced with a multitude of different educational systems, the ECTS is a viable solution since it allows students studying abroad to organize a program of study which is reasonable in terms of workload.

Generally speaking, the European workload for one academic year corresponds to 60 ECTS (30 units at the University of Ottawa). The workload for one semester is equal to 30 ECTS (15 units at the University of Ottawa).

Some European institutions do not use ECTS yet and some non-European partner institutions have a credit system different from ours.

Example of an undergraduate normal course load – maximum 5 courses per semester:

  • 1 course equals 3 hours of teaching per week;
  • 5 courses equal 15 hours of teaching per week;
  • 1 term counts 12 weeks;
  • 15 hours of teaching X 12 weeks = 180 hours of teaching during one term.

Example of an undergraduate normal course load – minimum 4 courses per semester:

  • 1 course equals 3 hours of teaching per week;
  • 4 courses equal 12 hours of teaching per week;
  • 1 term counts 12 weeks;
  • 12 hours of teaching X 12 weeks = 144 hours of teaching during one term.

Example of a graduate normal course load – maximum 3 courses per semester:

  • 1 course equals 3 hours of teaching per week;
  • 3 courses equal 9 hours of teaching per week;
  • 1 term counts 12 weeks;
  • 9 hours of teaching X 12 weeks = 108 hours of teaching during one term.

Example of a graduate normal course load – minimum 2 courses per term:

  • 1 course equals 3 hours of teaching per week;
  • 2 courses equal 6 hours of teaching per week;
  • 1 semester counts 12 weeks;
  • 6 hours of teach X 12 weeks = 72 hours of teaching during one semester.

 

Some partner institutions use a system similar to the one used by the University of Ottawa. University of Ottawa students must then register in a minimum of 4 (for undergraduate students) or 2 courses (for graduate students) or a maximum of 5 (for undergraduate students) or 3 courses (for graduate students) per term.

Important
InformationOnce registered with your host institution you must maintain a full-time course load equivalent to that of the University of Ottawa. For more information about your course load, please contact your faculty for undergraduate students and your respective academic unit for graduate students.
3. Proof of language proficiency (if required)

For courses taught in English or in French:

If you wish to study in English or French at your host institution and it is not your current language of instruction, you can prove your language proficiency with one of the following:

  • uOttawa Second Language Certificate
  • transcript showing that you completed your last year of high school or CEGEP in the language you wish to study in
  • uOttawa transcript including one of the following:
    • ESL2111 or FLS2511 or a higher-level course (grade B or better)
    • Content course (grade B or better)
  • uOttawa transcript indicating you are in French immersion

*If you do not have any of the above, you will need to complete a proficiency test through the Official Languages and Bilingualism Institute.

 

For courses taught in any other language:

  • If the language of instruction at the host university is not English nor French, you must have completed the intermediate II level of the appropriate language course (ex. ESP2992 (with a minimal grade of C+), ALG2902, ITA2912, etc.) before leaving for the exchange.
  • If you have not taken the required language courses at uOttawa, please contact the Department of Modern languages and literature. You will meet with a professor from the language in question and this person will assess your language proficiency.

 

Please note that some host institutions may require an additional proof of language proficiency. This should be provided only once you have been accepted to the exchange program by the uOttawa International Office. The host institution will advise you if an additional proof of language proficiency is required.

4. Letter of motivation (first choice institution only)

Download example letter of motivation (PDF)

  • The letter (maximum one page) must clearly explain your academic training objectives while at the host institution. How does the host institution meet your expectations?
  • Elaborate on the program and courses offered, the host institution and host country, the improvement of a language as well as the personal, academic and eventually professional experiences you will gain from the exchange.
  • This letter must be submitted either in French or English, as well as in the language of instruction of the host institution, if applicable.
  • It must be addressed to the “Members of the selection committee.”
5. Curriculum Vitae (resume)
  • The curriculum vitae must be submitted in either French or English, as well as in the language of instruction of the host institution, if applicable.
  • Please note that we do not accept CO-OP or work-study resumes.
6. Authorization from the CO-OP Office (if required)

If you are part of the CO-OP program, you need the approval of your CO-OP advisor to be able to participate in the exchange program. To do so, fill out the Mobility application in your Co-op Navigator in uoZone. You will need to upload the e-mail (in PDF format) response from your advisor into your online application form.

 

7. One passport style photo in JPEG or PNG

Your photo should be a standard, portrait-style photograph in portrait orientation. 

  • Your face must be clearly visible and facing forward. No profile shots, sunglasses or hats.
  • Your photo must be in colour and in focus; passport photos are best.
  • Your photo must be centered horizontally and vertically.
  • You must be the only person in the photo; no family members, pets, objects,etc.
  • You must not be wearing a graduation cap,  gown or costume.
  • The photo background must be uniform, white or light coloured.
  • The photo should capture your head and shoulders.
  • Nothing should be touching your face, including your hands.
  • The maximum image size is 2 MB.
  • Your photo must be in .jpg or .png format.
  • You may wear tinted prescription glasses as long as your eyes are clearly visible.
8. Photocopy of the photo page of your passport

Legible photocopy of pages of your passport bearing personal information and the photo (well defined). Your passport must be valid. 

9. Unofficial uOttawa transcript

Available via uoZone, under applications and unofficial transcript.

10. Administrative fee of 100$ (credit card)

An administrative fee of $100 is required. It is a one-time fee, whether you are applying to one or more programs. You must pay the fee before the application deadline for your program on the University of Ottawa website. Once the payment is accepted, you will receive an email confirmation. Please note that this fee is non-refundable.

11. Release of liability form

To be filled out directly on the online application form in uOzone. 

12. References (if required)

If you are applying for the KILLAM program, you must ask two references to complete the reference form, available in the Killam application package. Your references can add an optional reference letter, along with the Killam reference form.  References need to be sent directly by the referee to  outgoing@uOttawa.ca . They are not to be uploaded to the uOzone application form.

 

STEP 3

Preparing your departure

IMPORTANT: Medical insurance

Before leaving for the host institution, students must purchase comprehensive health and travel insurance (including evacuation and repatriation), to cover the entire duration of the stay abroad. It must meet the requirements of the host institution and the University of Ottawa.

Medical insurance policies vary from one country to another. It is suggested to subscribe to supplementary insurance, since some medical treatments abroad are not fully covered and the costs incurred must be borne directly by the student. If you already have a medical insurance policy which includes supplementary health insurance, it is useful to confirm the kind of coverage you have with your insurance company.

Letter to provincial health insurance plan

Participants should inform in writing the health insurance office of their province of origin of their intention of taking part in an exchange.

  • Send a letter along with a photocopy of your Letter of Acceptance to the health insurance office of your province of origin to let them know that you will be taking part in an exchange next year;
  • Ask if you can receive confirmation in writing of the health coverage to which you are entitled while at your host institution.
Attend a pre-departure workshop

All outgoing exchange students must complete pre-departure online modules available on Brightspace. The selected candidates will automatically be registered to them. Failure to complete the modules will result in an automatic cancellation of the exchange.

Due to the current COVID19 pandemic, the in-person pre-departure sessions are all cancelled. You are only required to complete the online modules. If you have any questions or concerns; if you want to discuss any subjects related to your exchange, you will be able to do so on an interactive online forum. More details will be provided once students have accepted their offer. 

Obtain travel documents

Passport

If you do not already have one, apply for your passport. Please allow enough time for processing.

Generally, your passport must be valid for six months after the date on which you plan to return to Canada!

Letter of acceptance

Your Letter of Acceptance from your host university must be submitted to the International Office (IO):

  • If sent directly to you, make photocopies and keep the original safe; losing your letter of acceptance can cause significant delays.
  • Please submit the letter to the IO immediately, so that we may keep a copy. We will give the original back to you (to apply for the visa/permit, etc.). We will then forward a copy to your Faculty for their files. 
  • If your host university sends it directly to the IO, we will inform you so that you may pick it up at our office. We will also send a memo, along with a photocopy of your letter of acceptance to your Department, Section or Faculty for their files.

An information kit from the host institution may arrive with your letter of acceptance:

  • Read all the information it contains carefully
  • Respect deadlines (housing deposit, course selection, etc...)

Visa/Residence permit

 Some countries will require a study visa for the time spent abroad.  It is each student’s responsibility to verify the entry requirement of the country they are entering. 

InformationStart your visa process as soon as you receive your letter of acceptance from the host institution.
  • Contact your host country’s diplomatic mission (consulate, high commission or embassy)
    • Find out the entry requirements (some countries, very few, don’t require a visa)
    • Diplomatic missions will ask you to present the original copy of your letter of acceptance; faxed copies or photocopies are not usually accepted
    • You may also be asked to provide an Official Confirmation of Acceptance in an exchange program from uOttawa; if that is the case, contact the International Office and we will prepare you one

Find the closest diplomatic mission for more information about visas.

  • The visa process can take up to a month. Keep in mind that diplomatic missions’ staff take holidays during the summer
  • Be prepared to pay for your visa;
  • Don’t wait until the last minute - be proactive!
Finalize registration

Completed forms should be emailed to the faculty/academic unit.

Arrange your finances

Participants are registered at the University of Ottawa; they maintain their full-time status and continue to pay fees to the University of Ottawa, not the host institution.

Participants must budget for a number of expenses including the following:

  • accommodation and living expenses abroad
  • travel expenses (return airfare and transportation within host institution)
  • passport and visa costs
  • medical insurance
  • school supplies and books
  • administrative fee charged by the host institution
  • any other incidental costs

Students are responsible for all living expenses during the exchange.

Download example of a budget for one and two terms (PDF)

 

SCHOLARSHIPS, FINANCIAL AID & BURSARIES

 

STUDENT MOBILITY SCHOLARSHIP

The University of Ottawa, namely the Student Mobility Fund and the faculties, offer mobility scholarships to all students selected to take part in an exchange program through the International Office.

Students who take part in an international exchange receive a scholarship of $500 for a summer program*, $1,000 for one term (Fall or Winter) or $2,000 for two terms (Fall and Winter) abroad. Students who take part in an exchange within Canada receive a scholarship of $500 for one term (Fall or Winter) or $1,000 for two terms (Fall and Winter). 

For students in the Faculty of Law (Common Law), the amounts are as follows:

  • $500 for one term (Fall or Winter) 
  • $1,000 for two terms (Fall and Winter) 

The mobility scholarship will be deposited in the students’ uOttawa account at the beginning of August (for students leaving for a full academic year or for the Fall term only) or at the beginning of December (for students leaving for the Winter term ). N.B. If you cancel your participation in the exchange, you must reimburse the scholarship either entirely or partially within 30 days.

*Some exclusions apply

 

STAFF SCHOLARSHIP

The International Office’s personnel holds student mobility to heart and want to reward student ambassadors from the University of Ottawa. The International Office’s staff members therefore offer a number of scholarships worth $500 each to the winners of the Video Challenge for international exchange students.

To be considered for the award, a student must :

  • Meet the general eligibility criteria for the exchange program. 
  • Submit your complete application for the exchange program.
    • Note: Students participating in the following programs are not eligible:
      • Killam Fellowship Program
      • CLIC
  • Submit a video in French or English to the International Office with a total length of a maximum of one minute on the following topics:
  1. Why would I be the best ambassador for the University of Ottawa abroad?
  2. What ideas do I have to represent and promote the University of Ottawa abroad?

Candidates will be evaluated and selected based on the following three criteria:

  • Originality
  • Language quality
  • Dynamism

You may submit your video entry by sending the link to a shared document (ex. Google drive) or a video sharing platform (ex. YouTube, Vimeo) to outgoing@uOttawa.ca. Please be sure to include your full name and student number in the email, and use the subject Staff Scholarship ApplicationThe deadline to submit a video is April 17th, 2020. Recipients of these awards will be announced at the beginning of May. 

     

    FINANCIAL AID

    Students eligible for financial aid continue to receive it during the exchange period.   Please clearly indicate your intention of taking part in an exchange program on the financial aid form. 

    The amount of financial aid is calculated according to the Canadian cost of living rather than that of the host country. The number of weeks however is adjusted according to the host institution’s university calendar. To find out more about financial aid, please contact the Financial Aid and Awards OfficeIt is your responsibility to ensure that all financial aid matters are resolved prior to your departure.  

    • You must apply for financial aid before June 16  (approx.) in order to receive the funding on time;

    Financial Aid and Awards Service
    Desmarais Hall
    55 Laurier Avenue East, Room 3156 
    Telephone: 613-562-5800 ext. 4396
    Fax: 613-562-5155
    Contact the Financial Aid and Awards Service by email

     

    UNIVERSITY OF OTTAWA SCHOLARSHIP PROGRAM

    In general, if you are eligible for a renewable scholarship offered through the University of Ottawa Scholarship Program before going on an exchange, you will be eligible to receive it during your exchange. Since the cumulative grade point average remains the same during the exchange, you should be able to maintain the scholarship upon returning to the University of Ottawa. To ensure your eligibility, contact the Financial Aid and Awards Office.

     

    FINANCIAL AID AND AWARDS OFFICE - INTERNATIONAL SCHOLARSHIPS

    Visit the Financial Aid and Awards Office website to search the database of scholarships available to students travelling abroad.

     

    EMBASSY SCHOLARSHIPS

    We strongly suggest that you visit diplomatic missions located in Ottawa early in the fall. In addition to providing useful information, diplomatic missions also have valuable information on several scholarships offered to Canadians wishing to study in their country. Deadlines for submitting an application are often in early January and February. Therefore, it is important to visit the missions during the fall term.

    Other scholarship opportunities

    STEP 4

    Being abroad

    Upon arrival

    Finalize your course registration at the host institution:

    • Remember that you must register to courses that correspond to a full-time course load at uOttawa. 
    • Some host institutions will use your “Preliminary course selection” form to pre-register you before you leave Canada, others will not;
    • If pre-registration exists at your host institution, try to do as much as you can before you go;
    • Final registration will take place upon arrival at the host university
      • please note that the preliminary course selection you have handed in as part of your application form may not be your final course selection
    • As soon as you are registered, forward your final course registration along with course descriptions to your uOttawa academic advisor in a single document  (You can send this information by email or by fax);
    • Course descriptions must include the:
      • course title
      • course description (ideally the course syllabus)
      • number of hours per week per course
      • number of weeks per semester
      • start and end dates for each course
      • number of units (European Credit Transfer System - ECTS- or other)
      • language level (A1, A2, B1, B2, C1, or C2) for language courses

    IMPORTANT: Make sure you register for your uOttawa courses in time for the upcoming term.

    Health, Safety and Emergency

    The International Office aims to ensure you have a quality academic experience in a secure environment. The pre-departure workshop will provide you important information to help you have a healthy and safe experience at your host institution. The workshop will also provide information on what to do in the event of an emergency. Make sure that you are aware of the resources available through the International Relations Office of the host institution to help you in the event of any difficulties.

    After you have contacted the proper local authorities, should an emergency arise while you are abroad, you should:

    1. Contact the International Office at your host institution.
    2. Contact the nearest Canadian Embassy to inform them of your situation.
    3. Contact Protection Services of the University of Ottawa at + 1-613-562-5411.
    Culture shock

    “I hate this place. When is the next flight to Ottawa?”

    The tourist’s glamour may not be the resident’s reality. It is common for people to suffer from some form of culture shock after arriving in a foreign setting. This normal reaction to a new environment occurs while you are outside of your comfort zone. When adapting to a foreign culture, you could experience a range of emotions from euphoria and yearning for home.  Culture shock is a term used to describe what people experience when they are overwhelmed by unfamiliar surroundings and conditions, resulting in a sense of isolation.

    Download our helpful brochure on culture shock for more information

    STEP 5

    Returning home

    Important
    InformationDepending on your date of return, don't forget to register for your upcoming terms at uOttawa.

    Complete the final requirements

    Questionnaire

    At the end of your exchange, you must submit to the International Office (IO) the returning students' questionnaire (PDF) based on your experience abroad. These questionnaires will be made available for promotional use to students interested in going on exchange. Feedback is very important to ensure the continued success of our exchange program.  Failure to submit the questionnaire will result in you having to reimburse the full amount of your Mobility Scholarship.

    Transcript

    Upon your return to Canada, an official transcript from your host institution will either be sent to you or to the International Office. If you receive the documents, you must submit one copy to the International Office for administrative purposes (you will keep all original copies). If the IO receives your transcript, we will contact you to come retrieve the original copy at our office. In either case, the IO will send a copy to your faculty. Please note that you must submit your transcript in order for the unit transfer to be done at uOttawa.

    Returning student's evening

    The International Office has the pleasure of organizing a Returning Student’s evening in the month of September. You will be informed by e-mail of the date and time of the evening.

    Are you feeling a bit of culture shock?

    Some students returning from exchange programs have experienced worse culture shock on their return to Canada than on their arrival abroad. Why? The experience of living abroad will change you – although you may not even notice the changes. Part of the pre-departure session will include how to prepare for your return to Canada and strategies to adopt while abroad and back home to ensure a successful reintegration into your life in Canada.

    Join uOConnexion

    As a participant in uOConnexion , you will be paired with an exchange student who will study at the University of Ottawa for either one term or for a full academic year. Becoming a buddy is an excellent opportunity to meet people from other cultures and to improve linguistic capabilities. uOConnexion can also be a good way of helping with reverse culture shock as it allows you to share your experience with other students who are facing the challenges and joys of a new environment.

    With your help, the exchange student will adapt more easily to new cultural surroundings. On a voluntary basis, you could meet the exchange student upon his or her arrival at the Ottawa airport, train or bus station and accompany him or her to his or her place of residence. You could also help the exchange student with the necessary administrative steps and introduce him or her to other Canadians. It is entirely up to you to determine the extent of your involvement with the exchange student.

    The application form will be available in July.

    Deadline:

    • Fall semester: July 31st
    • Winter semester: December 15th
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